Staff Accountant

Title: Staff Accountant                                                                                                                   

Report to: Financial Controller

Overview of Role

The Staff Accountant role encompasses multiple accounting-related responsibilities, including the processing of accounts payable, bank activities, and associated accounting processes. This position works collaboratively with the Office Administrator based in Canada to support daily accounting operations and ensure accurate and timely financial transactions. The role also includes maintaining financial procedures and ensuring financial compliance through the preparation of company reports, reconciliations, and financial statements. The ideal candidate must have a strong knowledge of accounting principles and procedures, excellent attention to detail, and the ability to remain well-organized and efficient.

Essential Functions

• Support all aspects of accounting department functions


• Demonstrate a strong knowledge of all aspects of current accounting systems.  Act as a knowledge resource for company employees and the accounting staff


• Lead formulation of accounting policies, procedures, and internal controls to comply with GAAP, company needs and goals, legislation, and best practices


• Manage the full accounting scope of the company’s offices in Canada


• EE suggests “Ability to work independently and apply prior experience to new situations and challenges


• Ability to effectively implement change management in a rapidly growing business environment


• Thorough understanding of accounting and finance concepts, especially revenue recognition


• Support the efficient and full implementation of the Unanet AE ERP system


• Monthly reconciliations of key accounts, including preparation of journal entries


• Assist Group Financial Controller in ad hoc information requests such as custom reports for bank requests

Accounts Payable/Collections specific:

• Accounts Payable (A/P)


• Prepare weekly A/P check run and ACH payments (prepare supporting documents, obtain approvals, send checks)


• Monitor daily bank activity as it relates to RLBs accounting books of record (Ajera)


• Ensure timely, accurate and complete accounting is maintained


• Process employee expense reimbursement requests and credit card statements


• Manage and resolve all requests of Accounts Payable on a timely basis

Cash Receipts Processing

• Gather all cash received, and records of deposits made remotely to all bank accounts


• Enter all cash receipts to accounting system


• Prepare receipts and deposit to bank account (online scanner).


• Research unknown receipts as to proper application.


• Document and file receipts entry records.

Accounts Receivable (A/R) - Secondary - Client invoice preparation and recording

• Gather all client invoices from all offices monthly and verify completion and receipt of all invoicing


• Enter all invoices into the Ajera accounting system


• Assist various offices as needed with preparation of client invoices


• Assist various offices as needed with client software and formatting requirements


• Prepare company invoicing summary by office for monthly closing


• Keep electronic and paper files of all invoices for reference purposes

Accounts Receivable Reporting - Secondary

• Run and distribute summary and detail AR report monthly


• Communicate AR problems to office managers as needed


• Research and resolve questions / concerns of managers as necessary


• Research client ‘pre-payments’, and identify proper application of receipts to associated invoices

Client Reporting and Contact

• Work with office managers to determine level of client contact desired regarding collections


• Review outstanding AR for delinquent accounts; facilitate collections on balances


• Keep detailed, complete records of all client contacts and status of collection efforts


• Support resolution and disposition of bad debts

The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence.

• Minimum Education (or substitute experience) required:  Bachelor’s degree in Accounting or higher from an accredited university is preferred


• Minimum Experience required: four years Accounting experience or equivalent.  


• Skills Required:  Superior organizational skills and compliance with legal requirements. Must be able to keep work well-organized and clearly documented, consistent with legal requirements.  Possess a working knowledge of project documentation, contracts (including AIA), insurance certificates, lien waivers, etc.  Ability to read and understand contract language and discuss with client personnel as part of collection efforts.  Ability to work with Corporate Counsel and/or Controller regarding legal issues, pursuit of legal options to collect, etc.  Must be organized and detail oriented, with proven commitment to customer service.  Must demonstrate ability to deal in a positive way with multiple and diverse personalities among clients and within the company.  Ability to work with multiple software systems as needed, and a minimum of intermediate to advanced abilities in Microsoft word and excel.  Ability to maintain confidentiality regarding client and project issues.

Physical Requirements and Working Conditions:

• Indoor office environment. May require work on site location when necessary.


• Equipment used includes: computers and standard office machines.


• Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone.

RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.