Staff Accountant & AP Support

Job Title: Staff Accountant & AP Support

Department Name: Accounting

Reports to (title): Controller

Location: Fort Mill, SC

Essential Job Functions:

• Assist in verifying billing totals.
• Finalize sales and inventory posting.
• Generate accurate daily sales reports.
• Maintain financial sales data on weekly/monthly reports.
• Daily journal entries as needed.
• Daily bank reconciliation.
• Complete and email daily cash worksheet.
• Close out and reconcile counter daily.
• Complete cash deposit daily, prepare bank bag and lock in safe.
• Maintain petty cash and reconcile monthly.
• Monthly bank reconciliation and closing journal entries.
• Assist with sales tax reconciliation and filing.
• IFTA reconciliation and filing.
• Assist with monthly reconciliation of Amex and JPMorgan credit card expense reporting.
• Assist with month-end close.

Back-up to the Billing Associate

Customer Billing:

• Generate and process accurate Invoices/Returns/Credits
• Verify billing data to ensure completeness, accuracy, and compliance with company policies.
• Collaborate with sales and customer service teams to resolve billing discrepancies and address customer inquiries.
• Maintain up-to-date records of billing paperwork, invoices, and corrections.
• Coordinate with distribution and dispatch departments to confirm product availability and delivery schedules for accurate billing.

Support to Accounts Payable:

• Receive, review, and process incoming invoices, ensuring accuracy and completeness using Sage and Infor.
• Verify invoice receiving, approvals and coding to the correct general ledger accounts.
• Follow up on unmatched purchase orders, and invoices to verify the consistency of transactions.
• Ensure accuracy of invoice approvals and supporting documentation.
• Reconcile vendor statements as necessary.
• Weekly check-run

Ad hoc:

• Assisting Controller and/or Management with special projects
• Answer the phones.
• Other duties as needed.

Qualifications:

• College Degree preferred but not required.
• 3+ years’ experience
• Proven experience in billing, invoicing, or similar roles, preferably in a manufacturing industry
• Proficiency in billing software and accounting systems (e.g., SAGE, Infor)
• Extreme attention to detail and accuracy in data entry and record-keeping.
• Excellent communication and interpersonal skills for effective collaboration across departments.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Adaptability and willingness to learn new skills and technologies.
• Team player, who is willing to work alongside other members of the department to contribute to successful outcomes. 
• Self-motivated team player with strong communication skills
• Must possess good time-management and effective decision-making skills.
• Ability to work independently in a fast-paced environment.
• Ability to work under pressure.
• Must be proficient in MS Office (Outlook, Word, and Excel)
• Prior Manufacturing experience preferred.
• MAS or Infor Software knowledge highly desirable
• Bi-lingual in Spanish helpful
• Ability to operate general office equipment.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.