Staff Accountant - Energetic Workplace

Job Summary

The Staff Accountant position is a blend of responsibilities between accounts payable and accounts receivable, general ledger and tax. This includes reviewing and processing invoices and check requests for payment in accordance with the Corporation’s established policies and procedures, maintaining all accounts payable records according to internal and regulatory guidelines. It also includes the preparation of intercompany and external invoices for billings, payment applications and journal entries related to cash receipts. This position will also monitor and recommend areas for efficiency and process improvements.

Essential Functions include, but are not limited to:

Accounts Payable

· Daily accounts payable operations

· Process check request, invoices, and other related documentation of completeness

· Review check requests, invoices, and other related documentation for completeness (approvals) and compliance with financial policies, procedures, and contractual requirements

• Ensure payments are issued in accordance with the Corporation’s check signing procedures.

· Create new vendor accounts, including retention of vendor W9s

• Review monthly vendor statements and ensure all activity is recorded.
• Prepare monthly reconciliation reports between the accounts payable ledger and the general ledger and resolve discrepancies.
• Maintain the accounts payable vendor files. This will include electronic records.

Accounts Receivable

• Daily accounts receivable operations
• Review source documents to determine if the appropriate documentation, approvals and allocations have been provided to create an invoice; this may include reviewing contracts, agreements and leases to determine invoicing requirements.
• Ensure that all billable expenses, labor and fringe costs are billed to the appropriate parties.
• Create invoices to ensure that the company’s assets and related revenues are appropriately recorded.
• Maintain and update the accounts receivable customer files, including filing a copy of each invoice and the related supporting documentation.
• Ensure that all forms of payments received via cash/check, incoming wire transfers and/or other electronic fund transfer methods are posted timely and accurately.
• Prepare monthly reconciliation reports between the accounts receivable ledger and the general ledger. This includes researching any out of balance problems and resolving.

Corporate Credit Cards

• Assist daily operations of the Corporate Credit Card staff member.
• Review credit card statements, verify appropriate documentation, approvals, and coding.
• Ensure all transactions are entered the month they are received.
• Reconcile the clearing account each month by department.

Tax Support

• Prepare and maintain property tax filings.
• Prepare borough and city tax filings.
• Assist with the preparation of federal and state income tax returns.
• Assist with tax notices, inquiries, and audits from federal, state, and local tax authorities.
• Prepare and maintain various fixed asset tax books.
• Track tax and related filing due dates.
• Assist with tax research and special projects.

Other Administrative Duties

• Perform other administrative projects assigned by the CFO.
• Special projects or other duties as assigned.

Knowledge, Skills & Ability

• Must have 0 - 2 years experience in an accounting role and environment.
• Must possess a solid understanding of accounting principles, procedures and terminology.
• Working knowledge of Generally Accepted Accounting Principles (GAAP) as well as project and cost accounting.
• Demonstrated experience with various accounting systems.
• Excellent verbal, written, and interpersonal communication skills.
• Organizational, analytical, and problem-solving expertise.
• The ability to exercise sound judgment, tact, discretion, and initiative to establish and maintain effective and productive working relationships is desired.
• Ability to use Microsoft Office products: Outlook, Excel and Word
• Manual dexterity to operate computer keyboard and standard office equipment.
• Ability to work in excess of a 40-hour week if necessary.

The ideal candidate will be responsible for timely and accurate preparation of financial accounting data in a variety of areas. It is essential that this candidate brings analytical and organizational skills in order to best support the accounting team.

Responsibilities

• Work closely with the CFO and department heads to understand and ensure accuracy of all financial reporting activity
• Assist in preparation and distribution of financial statements
• Prepare financial statements and supporting schedules according to monthly close schedule

Qualifications

• Bachelor's degree or equivalent in Accounting, Economics, or Finance
• 0 - 2 years experience in accounting
• Proficient in Microsoft Excel