Staff Accountant, Sheriff's Office

Salary

Stearns County Mission: Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All.
Stearns County Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable

Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

Full Salary Range: $30.79 - $45.19/hour

Position Objective
To provide assistance with managing and maintaining departmental financial records, accounts, data systems and grants. This position is responsible for preparing and analyzing financial information used internally and externally, providing accurate reports, and making recommendations for management's review and decision making in accordance with generally accepted accounting principles.
 

Essential Duties and Responsibilities 
These examples do not include all possible responsibilities in this position and do not limit the assignment of related duties to this classification.
 
1. Performs accounting entries, transactions and reconciliations to provide accurate and timely financial records for department operations and reporting using various mediums such as spreadsheets and databases.
2. Prepares grant budgets and the necessary budget adjustments in order to properly fund and monitors grant awards; prepare the necessary monthly/quarterly reports of financial or statistical data to funding agencies.
3. Interprets and analyzes fiscal data; provides guidance for future departmental activities.
4. Monitors contracts, prepares invoicing and tracks bills to various agencies to account for accurate documentation and follow up.
5. Monitors and reconciles cash balances for inmate funds, department credit cards and checking accounts to ensure charges to correct accounts and proper documentation.
6.  Oversees the reporting and processing of claims and inmate medical charges to ensure the receipt of maximum revenue reimbursements.
7. Reconciles various jail medical and pharmacy bills and coordinates with collection agencies for revenue recapture.
8. Documents and categorizes various service purchases in order to meet reporting requirements and obtain state reimbursement.
9. Collaborates with the Auditor-Treasurer’s office to coordinate check issuances, address changes, stop payments, cancellations, voided checks, and system adjustments to secure accurate data processing.
10.  Coordinates all expenditure and revenue requests from the public and staff utilizing documented information and garnered reports to certify responsive customer service.
11. Oversees the preparation of annual financial statements, budget requests and reports to guarantee up to date data analytics.
12. Serves as Treasurer of the Violent Offenders Task Force preparing bills, financial reports, forfeiture tracking and preparation of deposits and records minutes of meetings pursuant to MN data practice laws.
13. Prepares annual state audit documents for review by State Auditor.
14. Attends work regularly and in a timely manner.
15. Performs other duties as assigned or apparent.

Minimum Qualifications

In order to be considered for this position, applicants must possess the following:

• Bachelor's degree or higher in accounting or finance
• Two years of progressively related experience in accounting, auditing or financial management 
• Experience using Microsoft Office Suite 

Desirable Knowledge, Skills and Abilities

1. Knowledge of the objectives and functions of a law enforcement agency.

2. Knowledge of state and county laws and procedures related to accounting and finance.

3. Knowledge of governmental accounting principles, procedures and record keeping.

4. Knowledge of the principles of monitoring and projecting expenses and general auditing.

5. Knowledge of the laws, rules and procedures applicable to the accounting function of the unit to which assigned.

6. Ability to analyze workflow problems and assist in the design of procedures.

7. Ability to organize and prioritize work in a timely manner.

8. Ability to develop and interpret accounting records, documents, and reports

9. Ability to work independently as well as part of a team.

10. Ability to organize and prioritize work.

11. Ability to effectively communicate verbally and in writing.

12. Skilled in multiple languages.

Accountabilities Shared By All Employees
1. Performs job responsibilities in a manner consistent with the County's mission and values.
2. Develops and maintains a thorough working knowledge of all department and County-wide policies, protocols and procedures that apply to the performance of this position.
3. Develops respectful and cooperative working relationships with co-workers.
4. Informs immediate supervisor of all important matters pertaining to assigned job responsibilities.
5. Seeks opportunities for further personal growth and development.
6. Represents the County in a professional manner to all internal and external contacts when doing the County's business.

7. Complies with all rules and policies in order to maintain a safe work environment.

Work Environment and Physical Demands
The primary responsibilities for this position will be performed approximately 100% of the time indoors.  Will have minimal exposure to health hazards and accidents; requires a low level of physical effort.
 
Extent of Supervision or Guidance Provided
Work is performed under the general supervision of the Accounting Supervisor-Auditor.
 

Responsibility for Public Contact
Frequent

Hours of Work 

This position has a usual work schedule of 8:00 a.m. to 4:30 p.m., Monday through Friday; Schedules may be adjusted according to the needs of the department.
 
Interview Date

If you are selected to be interviewed for this position, interviews will be held on a date to be determined. Invitations to interview will be sent to the email address listed on the job application and will be based upon an assessment of education and experience. A job specific background check and/or physical, drug and psychological exam may be required before appointment.

Benefits

To view Stearns County benefits go to: Stearns County Benefits Page

If you require special accommodations to participate in the Stearns County hiring process, please contact us at 320-656-3606.