Staff Accountant/Accounting Assistant - Reno, NV

Title: Staff Accountant/Accounting Assistant

Office Location: Reno, NV

Type: Full Time Office Work

Schedule: Monday - Friday, 8 AM - 5 PM

Want to be a difference maker? We provide homeowners peace of mind so they can focus on what matters most! Come work as a Staff Accountant/Accounting Assistant with Paul Davis Restoration and you, too, can become a difference maker. This position will perform a dual role of assisting the office’s Accounts Receivable as well as Accounts Payable. The role requires effective time management and problem resolution of the accounts receivable and accounts payable tasks, and for providing data entry and clerical services to ensure efficient, timely invoicing, bill entering, and maintaining an up-to-date payables and receivables system.

About Us

Paul Davis Restoration is part of a national franchise organization that provides services to repair and clean up damage to residential, institutional, and commercial structures from fire, water, storm, mold, or other disasters. Founded in 1966, Paul Davis is a rapidly growing network of more than 300 independently owned and operated franchises. We are on a mission to provide opportunities for great people to deliver best in class results!

We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service, dynamic decision-making, and leadership, we have the tools to continue our rapid growth. Our team puts emphasis on being difference makers by living our vision, mission and values to be more than just a service provider! The Paul Davis heritage is based around a can-do attitude, innovation, and outstanding customer service.

Essential Duties/Responsibilities

• Support the Controller with administrative assignments 


• Record all deposits into accounting system and RMS


• Make notes in our main operating system regarding payments in our main operating system, RMS 


• Complete accounting, AR aging and collection reports in reference to collections


• Enter payables for the local office branch into accounting software


• Gather and record job costs


• Help gather subcontractor documents for up-to-date information


• Record and complete payments from customers


• Responsible for recording transactions on corporate credit cards


• Complete and close jobs in our main operating system, RMS, and accounting software


• Complete transactions and maintain accounts for national vendor accounts


• Reconcile job costs and payables from RMS to accounting software


• Liaison with Office Administrators, Management Team, Estimators, and Project Managers


• Complete and provide status reports to Management


• Monitor and respond to email inquiries daily


• All other duties as assigned

Competency – Knowledge, Skills and Abilities

• Self-sufficient and able to problem solve


• Knowledge of Microsoft Office applications (Outlook, Word, Excel)


• Knowledge of QuickBooks and other accounting software
  preferred. Ability to learn it required.


• Communication skills


• Computer skills


• Administration skills


• Ability to learn and operate our primary operating systems:  RMS, Office365, and One Drive


• Ability to create documents


• Ability to work office equipment (fax, scanner, printer, phone system, computers)


• Ability to work independently


• Stress management and composure


• Maintain a level of confidentiality

Required Education and Experience

• High School Diploma or GED required


• Four plus years’ experience in an Administrative position


• Two plus years’ experience in Accounts Receivables or Collections and Accounts Payable

Physical Requirements

• Must be able to stay in a stationary position up to 100% of the time


• Constantly operates a computer and other office productivity machinery, such as a calculator, fax machine, copy machine, and computer printer.


• Must be able to observe and perceive information on a computer and documents


• Must be able to communicate and converse with customers over the phone

Benefits

• 3 weeks of paid time off


• 7 company-paid holidays


• 401(k) with 4% dollar-for-dollar company match


• Medical, dental vision, life, supplemental, and disability insurance offered

We support and hire Veterans and we are an equal opportunity employer.