Staff Accountant/Human Resources Coordinator

Mabbett & Associates, Inc. (Mabbett®), an award-winning and industry-leading environmental, health and safety (EH&S) consulting and engineering firm, is seeking a full-time Staff Accountant/Human Resources Coordinator to support daily Finance and Human Resource operations. This dual role position is ideal for a detail-oriented professional who enjoys a variety of responsibilities and tasks. This will be a growth opportunity with the potential for career advancement within the organization. 

• Prepare monthly client invoices.
• Process payroll on a bi-weekly basis.
• Manage vacation and sick time accruals.
• Facilitate cash management activities, apply customer payments and perform bank reconciliations.
• Assist with Fixed Asset Inventory Tracking.
• Assist with the development and updating of the firm’s financial management policies and standard operating procedures (SOPs).
• Coordinate recruitment activities, including posting and maintaining all job requisitions, corresponding with candidates, and scheduling interviews.
• Manage pre-employment activities, including ordering background checks, scheduling drug and medical screens, scheduling and participating in the on-boarding process. 
• Maintain accurate HR records (electronic and hard copy) in accordance with appropriate requirements.
• Providing administrative support to the HR department (i.e., scheduling annual medical surveillance appointments, creating department forms and templates, posting documents to corporate intranet, filing, HRIS data entry, etc.).
• Respond to internal and external financial and HR inquiries via telephone and email; answer and re-direct as appropriate.
• Assist with miscellaneous financial and HR-related projects and duties, as required.

Location

This position will be based at our Corporate Headquarters in Stoneham, MA and is an in-office position.

Salary & Benefits

Base salary is $60,000-70,000/year. However, compensation may vary based on work experience, education/training, certifications, and other business factors.

Mabbett offers a comprehensive benefits package to eligible employees, including: Blue Cross/Blue Shield medical insurance; Delta Dental insurance; Blue Cross 20/20 Vision plan; 401(k) plan with a company match; profit sharing retirement plan; performance and year-end bonus programs; group life, short and long-term disability, travel-accident insurance, professional development programs and much more.

Mabbett is an Equal Opportunity Employer, including Protected Veterans and Individuals with Disabilities. 

Any applicant who is unable to use or requires assistance with the online application process may request an accommodation by contacting Human Resources at: (781) 275-6050 or via email at [email protected]. 

No telephone calls please unless requesting application assistance.

• Bachelor’s degree in accounting or related field.
• 4 years of progressive and responsible experience pertaining to finance and accounting and human resources needs in a professional services organization. This includes assisting with financial recordkeeping, processing invoices, payroll administration and maintaining employee files. Direct professional experience working in architect/engineer/contractor (A/E/C) industry is a plus.
• Strong organizational, time management, and personal communication skills, both verbal and written. The candidate selected for this position must be approachable and able to interact in a positive and constructive manner with employees at all levels of the firm.
• Must be able to balance competing priorities, shift focus efficiently and manage workflows without compromising quality.
• Strong computer/IT systems knowledge and proficiency in all Microsoft Office® Programs, including, but not limited to: Word®, Outlook®, PowerPoint® and Excel®. Experience using Deltek Vantagepoint® and Paylocity is a plus.
• Must be a team player and able to work as a member of group, as well as independently. This position will require the ability to multitask, work well under pressure and adapt to changing deadlines and schedules sometimes on short notice.