Staff Assistant, Auto & MH Truck, South Bend, IN

• Performs a variety of administrative duties to assist in the smooth and efficient daily operations of the division/department.


• Prepares and images loan/lease files for various SFG Operations departments.


• Indexes imaged documents and ensures accuracy of customer information and imaged/indexed documents.


• Prepares scanned documents for retention in accordance with Bank's retention policy.


• Files applicable TBP departmental legal documents properly in the file room.


• Updates Imaging reporting logs in Excel for productivity measurement.


• Follows up on expiring insurance and maintenance reporting, ensure coverage is in accordance to policy and all certificates are current and in place.


• Logs current/renewed certificates and submit for Imaging.


• Serves as back-up to the switchboard phone and reception desk.


• Performs after funding duties (e.g., file preparation, sending customer document copies, filing customer documents).


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  Maintains appropriate files and records and distributes materials to department personnel, customers and others as necessary.
  
  


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  Regular and predictable attendance is an essential requirement of the position.
  
  


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  Responsible for the completion of all compliance training related to the position.
  
  


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  Must understand all applicable laws and regulations that apply to the position and complies with the requirements.
  
  

• One (1) or more years of administrative experience preferred.


• Good PC skills--proficiency in Word and Excel essential.


• Good organizational skills.


• Attention to details.


• Ability to multi-task and meet deadlines.


• Good written and verbal communication skills.

While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.