Staff Assistant I, Development and University Relations

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Position Details

The Office of Development and University Relations (DUR) at The University of Tampa has an opening for a Staff Assistant I.  Reporting to the Administrative Assistant, this position provides administrative support for the Development and University Relations team, primarily assisting Administrative Services, Alumni and Volunteer Relations and Events.

Responsibilities

• Providing front desk support in coordination with Administrative Assistant.
• Manage department emails and main development phone line.
• Manage booking of department conference room.
• Crosstrain with Advancement Services Specialist to serve as a back-up as needed.
• Assist with meeting/event preparation for DUR team
• Provide clerical support for the Senior Director teams. This includes Advancement Services, Alumni, Volunteer and Parent Programs and Stewardship and Events teams.
• Assist to take RSVPs for events and functions.
• Assisting in updating donor records in Raiser’s Edge.
• Serve as back-up in managing student workers when Administrative Assistant is out of office.
• Interface with UTampa community and public.
• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Qualifications

• HS diploma required, some college or professional educational courses preferred.
• Two (2) years office clerical experience required.
• Previous experience in an academic setting preferred.
• Proficient with MS Office (Word, PowerPoint, Excel, Outlook) required.
• Excellent written, oral, interpersonal and customer service skills required.
• Ability to multi-task; attention to detail and organizational skills needed as well as establish priorities and manage time wisely.  
• Donor database experience preferred. Experience with Raiser’s Edge database is an advantage.
• Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
• Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

1. Cover letter

2. Resume

Work Schedule
Monday through Friday from 8:30 a.m. to 5:00 p.m.
Summer Schedule:  Monday through Thursday from 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.

The University of Tampa offers great benefits to include:
•    FREE Tuition
•    Generous paid leave
•    Wellness initiatives
•    100% Employer-Funded Health Reimbursement Account
•    100% Employer-Paid Short & Long Term Disability Insurance
•    100% Employer-Funded Employee Assistance Program
•    Discounted On-Campus Dining Meal Plans
•    FREE On-Campus Parking
•    FREE Access to Campus Amenities (pool, library, campus events and more)
•    Fitness Center 
•    Pet Insurance
•    Flexible Spending Accounts
•    And more!
 

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission.  Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.