Staff Assistant to Director (Risk Management)

Title:  Staff Assistant to Director (Risk Management)                  

CHARACTERISTICS OF THE CLASS: Assist the Director of Risk Management with administrative and secretarial tasks. Handle complex assignments requiring discretion, judgment, confidentiality, and problem-solving skills. Perform additional related duties as needed.

ESSENTIAL DUTIES AND RESPONSIBILITY:

• Serve as a primary point of contact between managers, employees, vendors, and patrons, prioritizing excellent customer service and effective communication. Address issues within company policies and procedures. 


• Manage phone and email inquiries, ensuring timely responses. 


• Draft and edit correspondence, schedules appointments, maintains digital and paper files. Reconcile and processing invoices in Oracle. 


• Review incident reports and pull data from SharePoint. Support the department with gathering FOIA-responsive documents. 


• Assist the department project managers. 


• Prepare monthly reports. Communicate with the Chicago Park District’s various departments, Workers’ Compensation TPA, and insurance brokers. 

DESIRABLE MINIMUM QUALIFICATIONS:

Training and Experience: Bachelor’s degree in business administration, Public Administration or related field supplemented by at least one year of related administrative experience, or an equivalent combination of training and experience is required.

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills. 


• Capable of interacting professionally with departmental personnel, staff, and the general public. 


• Demonstrated expertise in Microsoft Office products including Outlook, Teams, Word, Excel, SharePoint, and PowerPoint. Personal vehicle to travel to and between various Park District parks and facilities, court, or meetings is preferred. 


• Proficiency in Spanish preferred.

PHYSICAL DEMAND AND WORK ENVIRONMENT:

This job requires the employee to frequently sit and talk. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee is regularly required to stand and talk. Must occasionally lift and/or move up to 25 pounds. Work is generally performed primarily in an office setting, in a smoke-free environment, with controlled temperature and fluorescent lighting. Travel to citywide Park District facilities, events, and meetings may be required.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Job duties are to be performed with or without reasonable accommodations.

Benefits:

As a full-time Chicago Park District employee, eligible employees receive a comprehensive benefits package including:  

• Competitive Group Insurance benefits including health, life, dental and vision plans.  


• 13-20 days of paid vacation time annually (13 days in first year of employment).  


• 12 days of paid sick time annually which carryover year to year.  


• 4 paid personal days per year.  


• 13 paid holidays per year. 


• 12 weeks of paid parental leave (upon meeting FMLA eligibility). 


• Pension plan through the Park Employees' and Retirement Board Employees' Annuity and Benefit Fund, a system covered by the State of Illinois' Reciprocal Act. 


• Deferred Compensation Program – voluntary supplemental retirement plan.  


• Optional pre-tax programs – Transit  


• Federal Public Service Loan Forgiveness Program eligibility.  


• Free Admission to most Chicago museums. 

Rate of Pay: $ 65,065.23/annually 

JOB LOCATION: South Shore Cultural Center, 7059 South Shore Drive, Chicago, IL 60649

PLEASE ATTACH the REQUIRED DOCUMENTS TO YOUR APPLICATION: Cover Letter, Resume and 3 references

Career Service: Exempt   EEO: Administrative Support    FLSA: Exempt   Approved: 12/2024