Staffing Coordinator

The primary purpose of the Staffing Coordinator position is to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as may be directed by facility administration. 

Note: All employees of Cascadia Healthcare are required to submit and be cleared to work in the facility per each 

state’s specific background check requirements prior to contact with patients/residents.

This position will include temporary coverage of our Human Resources and Payroll position.

Essential Functions

• Develops and manages the schedule to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as may be directed by facility administration.
• Answers employee calls regarding staffing/scheduling functions. Prepares written correspondence as necessary.
• Addresses staff call-ins, as directed by the CNO.
• Answers applicant calls regarding position availability and coordinates interviews as deemed appropriate.
• Consults with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.
• Assists in recordkeeping and documentation of attendance and tardiness for employee performance management.
• Ensures punctuality and regular attendance for assigned shifts.
• On call during the week.

Temporary HR Functions

• Consults with facility leadership on a proactive basis to ensure positive employee relations practices and work environment in the facility.
• Collaborates with the Home Office Human Resources Department; implements programs and initiatives communicated by the Home Office Department.
• Prepares and maintains all employee personnel files (past and present). Ensures that employee files are maintained appropriately to comply with all applicable employment and healthcare-related laws and regulations.
• Conducts background checks on all potential hires. 
• Enters any employee, payroll, or benefit changes into the company system(s).
• Assists management with the development and execution of action plans to address Human Resources related areas identified for improvement.
• Processes payroll per published payroll processes; submits employee timecards and change forms to Home Office in a timely manner.
• Ensures that annual performance reviews are conducted by supervisors.
• Maintains records and reports any on-site injuries to worker’s compensation carriers.
• Upon request, serves as a field partner for the talent acquisition designee, managing the recruitment process for the facility.
• Assists employees and the Home Office with open enrollment and new hire onboarding processes.
• Maintains confidentiality of all employment-related matters.
• Punctuality and regular attendance for assigned shifts.
• Process new hire and current hire OBRAs per WA State regulations.

Other Functions

• Performs other tasks as assigned.
• Conducts job responsibilities in accordance with the standards set out in the Company’s Code of Business Conduct, its policies and procedures, applicable federal and state laws, and applicable professional standards.

Knowledge/Skills/Abilities

• Ability to communicate effectively with residents and their family members, and at all levels of the organization.
• Ability to be accurate, concise and detail-oriented.
• Must be proficient with the use of personal computers.
• Ability to organize and prioritize to meet deadlines.
• Prefer experience in Long Term Care or other healthcare setting

Education

• High school diploma or equivalent required. 

Licenses/Certification

• None required.

Experience

• Six months experience in a long-term care environment preferred.