Staffing Coordinator – Healthcare Department

Full-Time | Includes Nights and Weekends

Santa Marta is seeking a dedicated Staffing Coordinator to join our team in healthcare. This key position is responsible for coordinating and maintaining staffing schedules for our nursing departments — including Assisted Living, Memory Support, Skilled Nursing, and Rehabilitation — ensuring that our residents receive the highest level of care every day.

Responsibilities

· Develop and maintain daily, weekly, and monthly staffing schedules for all healthcare areas.

· Coordinate coverage for open shifts, absences, and vacation requests to ensure adequate staffing levels at all times.

· Communicate promptly with nursing leadership and staff regarding schedule changes and updates.

· Track attendance, tardiness, and scheduling trends; report concerns to department leaders.

· Assist with onboarding new nursing team members and ensure accurate entry into scheduling systems.

· Collaborate with supervisors to forecast staffing needs and assist with recruitment support when needed.

· Maintain accurate records in compliance with community policies, labor laws, and regulatory standards.

· Provide excellent customer service to staff and residents in all communications.

· Serve as part of the on-call rotation for the healthcare department.

· Utilize OnShift as the primary scheduling platform for staff coordination.

This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Qualifications

· Prior scheduling or staffing experience in a healthcare setting strongly preferred.

· Knowledge of scheduling systems or HRIS platforms (Paylocity, Kronos, or similar) a plus.

· Strong organizational and communication skills.

· Ability to multitask and adapt to a fast-paced, team-oriented environment.

· Availability to work nights and weekends as part of a full-time schedule.

Why Join Santa Marta?

· Meaningful work serving residents in a faith-based, mission-driven community.

· Supportive team environment focused on collaboration and respect.

· Comprehensive benefits package for full-time associates.