Staffing Coordinator

Inova Center for Personalized Health - Fairfax is looking for a dedicated Staffing Coordinator to join our Team. This role will be Full-Time with varying days and nights - 7:00am – 7:30 p.m. or 7: 00p.m – 7:30am. 

 Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation. 

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.


• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.


• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.


• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.


• Work/Life Balance: offering paid time off, paid parental leave 

Perioperative Clerical Coordinator Job Responsibilities:

The Staffing Coordinator is responsible for supporting the scheduling and staffing needs of clinical and non-clinical departments. This role ensures adequate coverage by maintaining schedules, tracking attendance, and coordinating shift assignments.

Job Responsibilities

 

• Prepares and maintains daily, weekly, and monthly staff schedules.


• Coordinates shift coverage for call-outs, vacations, and staffing shortages.


• Communicates schedule changes to staff and department leaders.


• Maintains accurate records of time, attendance, and staffing levels.


• Assists with data entry and reporting related to staffing metrics.


• Supports payroll processing by verifying timekeeping records.


• Serves as a liaison between departments, supervisors, and staff regarding scheduling needs.


• Responds to inquiries related to shifts, availability, and staffing policies.


• Notifies leadership of staffing gaps or trends that may impact operations.


• Ensures compliance with staffing guidelines, labor laws, and union agreements (if applicable).


• Maintains confidentiality of employee information and personnel records.


• Utilizes the Smart Square application in everyday system staffing matters as well as helping team members and leaders with Smart Square-related questions and issues.


• Assists with onboarding and orientation scheduling for new hires.


• Analyzes staffing usage and trends throughout the Health System and within Smart Square to identify opportunities of staffing improvement and optimization.


• Takes incoming calls and call outs and updates Smart Square to reflect daily system-wide staffing shortages.


• May perform additional projects and duties as assigned.

Minimum Qualifications:

• Experience 1 year of relevant office experience in a fast-paced environment Education: High School diploma or equivalent


• Certification: None Required

Preferred Qualifications:

• Healthcare experience


• Medical Terminology knowledge


• Surgical Scheduling experience 


• Bilingual – Spanish or other languages 


• Previous Smart Square or Simpler experience