Steel Project Coordinator

SUMMARY OF RESPONSIBILITIES

This position is responsible for managing structural steel, miscellaneous steel, and highway bridge projects from a production standpoint. This position will ensure production schedules are in line with client expectations, Tekla reports are updated, and accurate and all internal project management processes are being followed. This position will also ensure materials are being purchased accurately and timely and within budget. This position will work hand in hand with the project manager to ensure TNS and client success.

ESSENTIAL JOB FUNCTIONS 

• Embrace and demonstrate the qualities of the TrueNorth Steel Game Changer definition. 

• Responsible for ensuring the project schedule is met from a shop schedule perspective. 

• Build relationships with project managers and production by working as a team. 

• Single point of accountability for coordinating with project manager driving deliverables to ensure production has drawings, materials, and fasteners to accommodate scheduled hours as shown in a 3-week rolling schedule. 

• Import all OFA and IFC submittals into Tekla to include distribution of LOTs on all drawings being submitted to Contractors, Subcontractors, and Vendors. 

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  • Including uploading to client specific submittal exchange software  
  
  
  
  

• Maintain a running log of current contract drawings to include addendums, PR’s, ASI’s, and other formal drawing updates.  

• Maintain appropriate approval status for all drawings in the Tekla EPM module.  

• Responsible for estimating small to medium sized change orders and entering the material and labor into the Tekla Estimating module.  

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  • Transferring Labor and Materials from the change order estimate into the Final Estimate.  
  
  
  
  

• Issue final drawing packages to clients and subcontractors are requested by the Project Manager.  

• Responsible for internal logistics planning and communication on assigned projects. 

• Attend weekly production site meetings.  

• Single point of accountability for shop drawing schedules. 

• Responsible for uploading ABM files into the Advanced Bill module of Tekla EPM. 

• Responsible for all internal production coordination and interface with project manager. 

• Responsible for ensuring front and back-end quality control documents are being submitted and approved.  

• Assist in writing RFI’s and completing BFA reports for successful shop drawing flow.  

• Assist in job close-out documentation by submitting final shop drawings, MTR’s, Warranties, LEED, and any other necessary paperwork.  

• Single point of accountability for all project specific Tekla items to include but not limited to: 

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  • Production status accuracy 
  
  
  
  

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  • Schedules 
  
  
  
  

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  • BOL tracking and accuracy 
  
  
  
  

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  • RFI Management  
  
  
  
  

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    • Open/Close Projects 
    
    
    
    
  
  
  
  

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    • RFI Matrix  
    
    
    
    
  
  
  
  

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    • Date Management 
    
    
    
    
  
  
  
  

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  • Assembly Hold/Void Management 
  
  
  
  

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  • Project contact setup and modification 
  
  
  
  

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  • Monitor excess inventory tied to projects and working with Production Coordinators for releasing 
  
  
  
  

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  • Weekly report outs to PM and Production to ensure cohesiveness 
  
  
  
  

• Review construction contract documents to ensure all requirements are distributed to appropriate stakeholders. 

• Identify and manage risk and opportunity by understanding project scope and specifications as they pertain to the production and procurement phases of the project. 

• Maintain internal project schedules (drawing schedules and productions schedules) and communicate timelines with project managers, purchasing, production, and logistics. 

• Maintain continuous communication with project managers, production, purchasing, and logistics to ensure seamless project success.  

• Work with all internal project stake holders to ensure compliance with contract documents. 

• Work with project managers to develop, log and track change order requests. 

• Understand and identify opportunities to cross-sell products for the other business units within TrueNorth Steel. 

• Demonstrate a willingness to approach each project in an entrepreneurial manner and respond to urgent items during off hours, as needed.  

• Establish daily to weekly communications with the Project Manager.  

• Backup to project manager in project manager’s absence. 

• Prompt and dependable attendance.  

• Other duties as assigned. 

KNOWLEDGE, SKILLS, AND QUALITIES 

• Must have general computer experience and experience using spreadsheet and word processing programs. 

• Ability to read and understand construction plans and specs. 

• Detail-orientated and able to process and sort information quickly.  

• Advanced verbal and written communication skills. 

• Demonstrated interpersonal skills with the ability to establish and maintain effective working relationships. 

• Must be able to prioritize tasks and not be discouraged by stopping and restarting tasks throughout any given time.  

• Possesses the ability to work independently and have a fast-paced work ethic.  

• Ability to accept responsibility and accountability for his/her actions. 

• Willingness to strive to get ahead and close out projects. 

• Ability to deal with others in an antagonistic situation. 

• Ability to organize and direct a project to completion. 

• Bring a team-orientated attitude and willingness to have fun in the workplace. 

EDUCATION AND WORK EXPERIENCE 

• Associates or Bachelor’s degree in manufacturing, construction, or a related field, or an equivalent combination of education and relevant work experience. 

• Minimum of three years of related experience. 

• Valid driver’s license.