Strategic Sourcing & Contracts Coordinator

DEPARTMENT: Contracts & Procurement

ROLE TYPE: Full-Time

JOB OVERVIEW:

The Strategic Sourcing & Contracts Coordinator’s primary responsibility is to process PHMC contract and sourcing requests in a fast-paced environment.

RESPONSIBILITIES:

• Process and coordinate contract, subcontract, and sourcing requests.


• Use established templates to prepare contract documents as needed.


• Coordinate the activities of contracts, invoices, and purchase orders in systems. Run reports and maintain files related to sourcing and contracts.


• Ensure the progress of contracts, data management, standardization, pricing management, cost containment, vendor management, and vendor bidding.


• Initiate electronic transmission of contracts for internal managerial review, monitor review progress, and respond to requests on issues related to contract content.


• Transmit contracts via DocuSign for signatures and file PDF executed contracts in the system.


• Provide customer service support to PHMC and affiliate personnel, funders, vendors, and service providers relevant to sourcing, contracts, and subcontracts.


• Ensure that department processes, procedures, and performance standards are maintained.

SKILLS:

• Ability to read and understand contracts, invoices, as related to PHMC’s business model and practices


• Familiarity with procurement/contracting databases and systems


• Proficiency with Microsoft Office applications


• Organizational skills, good attention to detail, and excellent ability to follow processes


• Strong communication and interpersonal skills


• Knowledge of general office policies, procedures, and work methods


• Ability to work in a supportive, positive manner within the department, with fiscal teams, and cross-departmentally, through full participation, personal contribution, and active interaction


• Ability to communicate effectively and work with colleagues, government agencies, service providers, program participants, and other human services organizations in a positive, pleasant, professional, and productive manner in writing, by telephone, and in personal contacts


• Preferred: Knowledge of PHMC programs, services, and activities

EDUCATION:

An associate degree in business administration or a related field is preferred. An equivalent combination of relevant training, education, and experience is also acceptable.

EXPERIENCE:

• 1 year of experience in a related administrative capacity required


• Preferred: Experience with purchasing, contracts, and procurement


• Preferred: Experience with Microsoft Dynamics NAV, Docusign, and Adobe Acrobat Pro

SALARY GRADE: 17

PHMC is an Equal Opportunity and E-Verify Employer.