Student Accounts Specialist

We are seeking a detail-oriented and customer-focused Student Accounts Specialist to join our team. This position is responsible for the daily operations of the Student Accounts Office, including billing, payment processing, account maintenance, and providing exceptional service to students and families. As the primary point of contact for tuition, fees, payments, refunds, and account inquiries, you will ensure accuracy, confidentiality, and compliance while supporting our commitment to service excellence.
 

What You'll Do:

• Provide front-line customer service to students, parents, and campus personnel via phone, email, and in person.
• Process and receipt student payments (cash, check, credit card, electronic funds).
• Manage student-related receivables and ensure accurate departmental billing.
• Reconcile accounts, research discrepancies, and coordinate corrections.
• Prepare and distribute student billing statements and third-party invoices.
• Maintain dual enrollment student payments and account holds.
• Monitor past-due accounts and assist with collection efforts.
• Process and certify Veteran Affairs (VA) education benefits and maintain compliance.
• Prepare and distribute IRS tax documents (Forms 1098-T and 1042-S).
• Ensure compliance with FERPA, Title IX, and institutional privacy standards.
• Perform other student accounts–related duties as assigned.

• High school diploma required; Associate degree/certificate preferred.
• Minimum 2 years in bookkeeping, accounting, or finance-related roles.
• Hands-on experience with reconciliations and financial record accuracy.
• Strong customer service and financial judgment skills.
• Proficiency in Excel, Word, Access, Outlook; experience with Empower preferred.
• Ability to maintain confidentiality and handle complex tasks.
• Must be legally authorized to work in the United States.

Benefits Overview
Newman University offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off (PTO) and approximately 20 paid holidays/breaks
• Tuition Waiver for employee, spouse, and eligible dependents after one year of employment
• Additional benefits to support your health, financial security, and work-life balance

Founded in 1933, Newman University is a liberal arts institution grounded in Catholic values and traditions, yet is respectful of all faiths. At Newman you'll find people, programs, organizations and activities designed to educate the mind and inspire the spirit. Our low instructor-to-student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ, US Region. We invite you to join us in our work of empowering our graduates to transform society!

Newman University participates in E-Verify and will provide the federal government with Form I-9 information to confirm that new employees are authorized to work in the U.S. US Immigration law protects legally-authorized workers from discrimination based on their citizenship status and national origin.

Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees, according to all applicable equal opportunity and affirmative action laws, directives, and regulations of federal, state, and local governing bodies and agencies. In keeping this commitment, it is the policy of Newman University to base all employment decisions only on valid job requirements without regard to race, color, creed, religion, sex, national origin, genetic information, marital status, familial status, public assistance status, local human rights commission activity, disability, age, sexual orientation, gender identity, or status as a qualified protected veteran.

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, Newman University will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 942-4291, ext. 2202 or email [email protected] in advance so necessary arrangements can be made.