Studio Ops & Resource Coordinator

Territory Studio is a creative specialist with a unique approach to motion design, visual effects and digital experiences. Drawing on deep expertise of narrative design for film, games and brands, we blend creative with technology to create compelling content.

Working across diverse briefs, what ties our work together is a love of craft and creative, a passion for story and a designer’s eye for problem-solving. What sets us apart is a uniquely refined design intelligence, near future expertise and a team of ambitious, focused and proactive cross discipline creatives.

Attracting talent from around the world, we have growing studios in London, San Francisco, and Los Angeles. Some of our most recent work includes Bullet Train, Dune, Disclosure Day and Atlas.

Other specialist projects have been Ready Player One, Bladerunner, Mank, Ghost in the Shell, Marvel's Spider-man (Miles Morales) and so much more! Please take a look at our website for a much more in-depth view of the creative projects we have worked on.

Come and join an incredible team of collaborative, creative innovators and work with some of the best people from around the world, on possibly some of the most exciting projects that span across UI, Film, TV, Technology, Commercial, Games, VR, Experimental and Broadcast.

The Role

Territory Studio is looking for an experienced and proactive Studio Coordinator to take responsibility of day-to-day office operations, event planning as well as scheduling and onboarding freelance talent. This position is the hub of our studio so it requires flexibility, organization, self motivation, and the ability to take initiative in a busy working environment.

• ROLE: Studio Coordinator

• REPORTS TO: Head of Production

• LOCATION: San Francisco, CA - Hybrid (onsite & remote)

• CONTRACT: Full Time, Non-Exempt (32 hours/week)

Job Description

• Proactively take charge of everyday office operations including organization, ordering studio equipment, restocking kitchen, ordering monthly breakfasts, keeping studio snacks stocked, scheduling cleaning service and maintaining overall appearance.

• Liaise with our UK-based accounting team. Duties include timely reconciliation of credit card statements and receipts, processing and tracking invoices, and creating expense reports.

• Coordinate resource scheduling, talent outreach and onboarding/offboarding freelance talent by tracking legal documents, and maintaining the freelancer contact database.

• Work with HR and HOP to organize internal and external events including the annual summer & holiday events, Show & Tells, Lunch & Learns, happy hours and team building.

• Track monthly expenditures for studio operations and staff entertainment.

• Open and close the studio on Tuesdays, Wednesdays, and Thursdays.

• Manage the studio calendar.

• Liaise with building management, studio improvements, repairs and maintenance.

• Professionally greet clients and guests; ensure the conference areas are set up for meetings, virtual calls are set up on time and the studio is presentable.

• Support the creative, production, new business and finance teams as well as IT.

• Collaborate with Production, IT, and HR on the successful onboarding of new employees and freelancers.

• Work with travel agent and/or research and book travel as needed.

• Manage ordering and shipping of staff & client holiday gifts.

• Ensure weekly freelance and staff timecards are completed.

• Stay up to date on potential community-building opportunities, relevant local events.

• Perform other studio-related projects as needed.

Key Skills & Attributes

• 2-3 years of office administration experience required, ideally in an agency or creative studio.

• Ability to be on-site in the Hayes Valley, San Francisco office Tuesday, Wednesday, and Thursday.

• Passion and curiosity for working in the creative industry.

• Experience with basic accounting support is required.

• Event planning experience (virtual and in-person) is a plus.

• Ability to work independently, be self-driven and prioritize a multitude of requests.

• Thrives in a fast-paced, team-oriented environment.

• Strong communication, follow through and writing skills.

• A natural problem solver and planner with the ability to creatively think on their feet.

• An outgoing “people person” with a drive to be supportive to the team.

• Being proactive and flexible are keys to success in this role.

• Excellent computer skills, including knowledge of Mac, Google Suite and Microsoft Office.
  
  
  

YOU MUST HAVE THE RIGHT TO LIVE AND WORK IN THE US

Territory Studio Inc. believes that a diverse workforce makes us a more creative and innovative business. We are committed to providing a workplace that welcomes and respects all people regardless of gender identity, sex, sexuality, disability, race, religion, background or belief. We welcome applications from people who are under-represented in our sector.