Summer Camp Administrative Assistant

Description

Title: Summer Camp Administrative Assistant  

Department: Camp Administration

Location: Camp Based, non-residential  

Reports To: Camp Office Supervisor 

Status: Full-Time, Part-Time, Seasonal

Classification: Non-exempt 

Schedule: Weekdays Hours 20-40 hours/week

POSITION SUMMARY

The Summer Camp Administrative Assistant furthers the Mission of Roundup River Ranch by providing direct support to the Camp Administrative Manager. The Administrative Assistant is responsible for performing high quality, detail oriented administrative duties to support successful overall day to day operations of our Summer Camp Program. This role is highly administrative with some opportunity to witness the impact of our Mission.   

This job is located on-site at camp in Gypsum, Colorado and is considered a non-residential position; housing will not be provided. 

ESSENTIAL JOB FUNCTIONS

• Provides administrative support in preparation for Volunteer Orientation, Camper   Arrival, and Departure Day
• Assists with volunteer and camper arrival preparation including tasks such as water bottle labeling, camp t-shirts organization, wood cookies
• Leads collection of daily incoming mail (including packages) and distributing daily camper mail. 
• Performs administrative tasks including printing, photocopying, scanning, collating, and document creation
• Assists with inventory management 
• Supports welcoming campers on site and the popsicle hotline throughout the camp session 
• Supports the Cabin Life team with administrative support for session preparation and closedown 
• Responsible for cleanliness, room checks & readiness, hanging of door signs and other Housekeeping duties including but not limited to cleaning restrooms, sweeping, mopping, etc. as needed in DJs. 
• Support Admissions team as needed
• Weekly remove old allergy list from napkin holders and place new ones for current session
• Make a positive contribution to the camp culture and assist in the day-to-day operations of camp as needed
• Other duties as assigned.

Requirements

REQUIRED SKILLS

• Must be detail orientated 
• Ability to work on a Team 
• Able to move items (such as supplies and equipment): this will require the strength and mobility to push, pull, lift, and carry items up to 50 pounds.

MINIMUM QUALIFICATIONS

• Ability and interest in learning new things.
• Ability to work independently and take initiative.  

PHYSICAL REQUIREMENTS

• Office Based / Indoors 50% 
• Desk / Computer work 25-50%
• Sitting 25-50% 
• Outdoors 50%
• Standing 50% 
• Walking / Moving 50-75%
• Lifting / carrying Up to 50lbs 
• Company Vehicles NA

DISCLAIMER

The scope of the job and responsibilities outlined in this document are not exhaustive and may change based on the needs of the business. This job description is not intended to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. This is a general outline of duties, responsibilities, and activities, which may change at any time with or without notice and at the sole discretion of Roundup River Ranch.

1 Mission: At Roundup River Ranch, we believe in fostering a Mission-centered culture. To demonstrate that we are all supporting the incredible, and purposeful Mission of Roundup River Ranch, every employee participates in organization-wide efforts. Included in all position job description responsibilities is the agreement of “other duties as assigned”; we agree to partner in being our Mission’s greatest contributors by completing tasks or assignments that may fall outside the typical job description. Examples of this include but are not limited to community ambassadorship, camp program and donor cultivation event engagement and support, supporting annual opening and closing of our campsite, supporting present operational needs, and/or being a positive role model for stakeholders by exemplifying care and investment in organizational outcomes and successes. Not only is this engagement supportive of achieving and contributing to organizational goals, it provides an essential opportunity for meaningful, personal connection with our Mission and helps define what it means to be “All In” as a Roundup River Ranch employee.