Summer Camp Administrative Assistant

GENERAL DETAILS

Title - Summer Camp Administrative Assistant 

Department - Camp Administration

Location - Camp Based, non-residential 

Reports To - Camp Administrative Manager 

Status - Full-Time, Part-Time, Seasonal

Classification - Non-exempt 

Schedule - Weekdays, Weekends, Evenings 

Hours - 20-40 hours/week

POSITION SUMMARY

The Summer Camp Administrative Assistant furthers the Mission of Roundup River Ranch by providing direct support to the Camp Administrative Manager. The Administrative Assistant is responsible for performing high quality, detail oriented administrative duties to support successful overall day to day operations of our Summer Camp Program. This role is highly administrative with some opportunity to witness the impact of our Mission.

ESSENTIAL JOB FUNCTIONS

• Provides administrative support in preparation for Volunteer Orientation, Camper Arrival, and Departure Day
• Assists with volunteer and camper arrival preparation including tasks such as water bottle labeling, camp t-shirts organization, wood cookies, shredding of old documents, printing new session rosters, labels, & alert lists.
• Leads collection of daily incoming mail electronic & physical (including packages) and distributing daily camper mail. Also responsible for the collection of mail to be sent back to families & caregivers.
• Performs administrative tasks including printing, photocopying, scanning, collating, and document creation.
• Assists with inventory management across camp & departments.
• Supports welcoming campers on site and the popsicle hotline throughout the camp session. 
• Supports the Cabin Life team with administrative support for session preparation and closedown. 
• Responsible for cleanliness, room checks & readiness, hanging of door sings and other Housekeeping duties including but not limited to cleaning restrooms, sweeping, mopping, etc. as needed in DJs. 
• Support Admissions team as needed.
• Weekly remove old allergy list from napkin holders and place new ones for current session.
• Make a positive contribution to the camp culture and assist in the day-to-day operations of camp as needed.
• Other duties as assigned.

REQUIRED SKILLS

• Must be detail orientated 
• Ability to work on a Team 
• Able to move items (such as supplies and equipment): this will require the strength and mobility to push, pull, lift, and carry items up to 50 pounds.

EXPERIENCE, EDUCATION & QUALIFICATIONS

• Ability and interest in learning new things.
• Ability to work independently and take initiative.  

PHYSICAL REQUIREMENTS

Office Based / Indoors - 50%

Desk / Computer work - 25-50%

Sitting - 25-50%

Outdoors - 50%

Standing - 50%

Walking / Moving - 50-75%

Lifting / carrying - Up to 50lbs

Company Vehicles - N/A

Special requirements - N/A

DISCLAIMER

The scope of the job and responsibilities outlined in this document are not exhaustive and may change based upon the needs of the business. This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is a general outline of duties, responsibilities, and activities, which may change at any time with or without notice and at the sole discretion of Roundup River Ranch .

RRR1M: At Roundup River Ranch, we believe in fostering a Mission-centered culture. To demonstrate that we are all supporting the incredible, and purposeful Mission of Roundup River Ranch, every employee participates in organization-wide efforts. Included in all position job description responsibilities is the agreement of “other duties as assigned”; we agree to partner in being our Mission’s greatest contributors by completing tasks or assignments that may fall outside the typical job description. Examples of this include but are not limited to community ambassadorship, camp program and donor cultivation event engagement and support, supporting annual opening and closing of our campsite, supporting present operational needs, and/or being a positive role model for stakeholders by exemplifying care and investment in organizational outcomes and successes. Not only is this engagement supportive of achieving and contributing to organizational goals, it provides an essential opportunity for meaningful, personal connection with our Mission and helps define what it means to be “All In” as a Roundup River Ranch employee.

ACKNOWLEDEGMENT

This job description indicates the minimum qualifications and level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Completing and signing this acknowledgement indicates your understanding of the requirements, essential functions, and expectations set forth in the job description provided for the position.