Summer Sessions & Precollege Program Administrator II

Position Summary:

The Susanne M. Glasscock School of Continuing Studies provides access to degrees and non-credit programs that engage, educate and empower lifelong learners and communities. The Office of Summer Sessions and Precollege Programs designs, develops and supports the creation of new, in-demand, multidisciplinary credit-bearing summer courses and non-credit precollege programs across campus, so more students from various backgrounds are served, including rising high schoolers. The Office of Summer Sessions & Precollege Programs seeks a Program Administrator II to join the team - a role that provides administrative and programmatic support for a range of new initiatives, including the coaching and enrollment of visiting high schoolers for the summer semester. The incumbent will also help organize annual community events and maintain important office records, including strategic plans, annual budgets and expense reports, as needed. 

Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

Ideal Candidate Statement: 

The ideal candidate will have strong administrative and organizational skills, attention to detail, problem-solving skills and individual initiative, as well as excellent collaboration, customer service and communication skills. They will also have an enthusiasm for opening access to lifelong learning, community engagement and student empowerment, especially over the summer semester.

Workplace Requirements:

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Eventually, the program coordinator may work from home for up to two (2) days per week. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $49,187 - $61,408 annually

*Exempt (salaried) positions under FLSA are not eligible for overtime. 

Minimum Requirements: 

• Bachelor’s Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis. 
• One or more (1+) years experience in a professional office setting, working as part of a mission-driven team
  • In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.   
• Skills: 
  • Ability to learn new strategies
  • Written and verbal communications skills
  • Data analysis skills 
  • Ability to work well under pressure and manage projects simultaneously 
  • Good organizational and time management skills 
  • Knowledge of Microsoft Office suite  
  • Ability to work independently and as part of a team to meet expected deadlines and schedules 
  • Attention to detail 
  • Ability to develop program partnerships and funding sources 
  • Basic knowledge of managing budgets and developing financial plans

Preferences:

• Experience using generative AI platforms, e.g., NotebookLM or Claude.
• Experience using education software systems such as Banner and Destiny.
• Experience in an educational support role, especially as part of a team that serves students directly or indirectly with coursework or programs.
• Experience working in a university setting.

Essential Functions:

• Administers the daily operations of assigned program(s) with general guidance of the Executive Director
• Conducts research, analyzes data, identifies trends and develops reports
• Plans and monitors annual project budgets, assists in the development of longer terms budget plans
• Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
• Plans and coordinates logistical aspects of recruitment activities
• Provides support to faculty, staff and students as related to the program
• May assist with student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress.  Performs all other duties as assigned

Additional Functions:

Assists the Executive Director of PreCollege and Summer Programs in the administration, organization, and strategic growth of this emerging office by:  

• Carrying out key tasks related to summer session student support, enrollment and cross campus communications and record keeping. 
• Supporting on-going project-based partnerships and new initiatives with Rice school teams and third parties in various ways, including strategic communications, record-keeping and reporting and billing and payroll. 
• Assisting with the building and management of the office budget, including tracking and recording of all expenses and revenues and reporting them according to school standards, systems and timelines 
• Completing key timely tasks as needed, including market research and data analysis, document creation and resource design and development   
• Representing the office and its initiatives from time to time at public events on campus and off, as needed 

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits 
Rice Mission and Values: Mission and Values | Rice University 

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [email protected] for support.

If you have any additional questions, please email us at [email protected] . Thank you for your interest in employment with Rice University.