Supervisor, Accounts Payable

Hourly Pay Range:

Position Highlights:

• Position: Accounts Payable Supervisor
• Location: Arlington Heights
• Full Time
• Hours: M-F 8am-430pm
• Required Travel: NA

A Brief Overview:
The Accounts Payable Supervisor, reporting to the Accounts Payable System Director, is responsible for overseeing the day-to-day operations of the Accounts Payable department, managing a team of 6–9 AP staff. This role ensures the accurate and timely processing of supplier invoices and payments while maintaining strong internal controls and supplier relationships. The AP Supervisor partners with cross-functional teams to drive process improvements and supports month-end and year-end close activities.

What you will do:

• Team Leadership & Supervision –
• Directly supervise, coach, and develop a team of 6–9 Accounts Payable Associates.
• Assign workloads, set priorities, and monitor daily team performance to meet processing deadlines.
• Conduct regular one-on-ones, performance reviews, and provide ongoing training and development.
• Recruit, onboard, and train new AP team members as needed.
• Accounts Payable Operations
• Oversee end-to-end AP processes including invoice receipt, coding, approval routing, and payment disbursement.
• Review and approve invoices, credit memos, and payment runs within authorized thresholds.
• Month-End & Reporting
• Lead AP month-end close activities including accruals, AP aging analysis, and reconciliation of AP sub-ledger to general ledger.
• Assist with year-end audit preparation by providing documentation and responding to auditor inquiries.
• Internal Controls & Compliance
• Maintain and enforce AP policies, procedures, and internal controls.
• Identify control gaps and recommend corrective actions to management.
• Ensure proper segregation of duties within the AP team.
• Monitor and enforce supplier master data integrity, including W-9 collection and supplier setup processes.
• Process Improvement & Systems –
• Identify opportunities to streamline AP processes, reduce cycle time, and increase automation.
• Serve as a key user and subject matter expert for the AP module within the ERP system.
• Participate in system implementations, upgrades, and user acceptance testing as required.
• Collaborate with Procurement, Treasury, and other departments to resolve issues and improve workflows.

What you will need:

• High School Diploma Required
• Associates Degree or higher Preferred
• 3 Years 3-5 years of accounts payable or equivalent experience required.
• Leadership & Team Development: Motivates and empowers the AP team; fosters a culture of accountability and continuous improvement.
• Attention to Detail: Maintains a high degree of accuracy in all financial transactions and reporting.
• Problem-Solving: Proactively identifies root causes of issues and implements effective solutions.
• Process Orientation: Consistently seeks ways to improve efficiency, reduce errors, and streamline workflows.
• Communication: Clearly conveys information to team members, suppliers, and cross-functional stakeholders.
• Integrity & Confidentiality: Handles sensitive financial information with discretion and maintains the highest ethical standards.
• Strong working knowledge of AP processes: 3-way match, accruals, and month-end close.
• Proficiency with ERP systems: (e.g., Workday, Infor Cloudsuite, Lawson, SAP, Oracle, NetSuite, Microsoft Dynamics) required.
• Intermediate to advanced Microsoft Excel skills: (pivot tables, VLOOKUP/XLOOKUP, data analysis) required.
• Organizational skills: ability to manage multiple priorities under tight deadlines required.
• Strong communication and interpersonal skills: ability to work effectively across departments required.

Benefits:

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities