Supervisor - Athletic Programs

SUPERVISOR - ATHLETIC PROGRAMS 

Full-time, Exempt, Benefitted, non-represented position

APPLICATION CLOSING DATE:

Open to internal applicants only through 5PM on 2/27/2026 

All applications due by 5PM on 3/13/26

Anticipated start date 4/12/2026

JOB DESCRIPTION:

General Statement of Duties: Develops, implements, supervises, and evaluates district athletic programs for all ages. This position assumes final responsibility for all outcomes within the athletic programming department and does related work within the Athletics, Fitness, and Memberships Department as required. 

Distinguishing Features of The Class: An employee in this classification is responsible for developing, implementing, and supervising all district athletic programs. Such programs include youth and adult athletic programs, leagues, specialty camps, athletic events, and tournaments. Work is performed under the general supervision of the Fitness, Athletics, and Memberships Program Manager who reviews work primarily on the basis of results attained and on the accomplishment of outlined goals and objectives. Supervision is provided to a variety of staff, including coaches, instructors, site coordinators, and program coordinators. 

Examples Of Essential Duties Performed: (Illustrative only. Any single position of a class will not necessarily involve all of the duties listed, and many positions will involve duties that are not listed.)

• Supervise, develop, oversee, and evaluate new and ongoing district athletic programs to align with community needs. Establish appropriate fee schedules; evaluate programs and activities for participation, effectiveness, and safety. 


• Identify new programming opportunities and community partnerships to expand and improve program offerings to the community. 


• Provide excellent internal and external customer service, working collaboratively to create a positive experience for staff and patrons, and community members through professional and courteous behavior and effective problem-solving resolution.


• Manage and assess the environment for risks and correct potential hazardous conditions. Report all work-related employee and participant incidents, and community member incidents to ensure district safety, security, and loss control standards. 


• Train and orient department staff to the job expectations associated with being employed within the recreation programming department. 


• Ensure timely and consistent communication of district initiatives, updates, and key efforts to all levels of staff, keeping staff well informed and engaged. 


• Work a flexible schedule, including weekends, evenings, and on-call status as needed. Provide onsite supervision and program leadership as needed. 


• Represent Willamalane on community-based committees, coalitions and/or task and focus groups per the request and approval of the department Manager. 


• Work with the Fitness, Athletic, and Memberships Program Manager to develop recommendations for an annual budget. Review, monitor, and account for expenditures and revenues within budgetary constraints and cost recovery model.


• Supervise direct reports, including but not limited to: instructors, coaches, and officials, including assigning hours and/or work; manage timecards, evaluating performance, training, taking disciplinary action, and making hiring and termination decisions; oversee the work of volunteers and contractors. 


• Ensure compliance with district and department policies and procedures, internal processes, and the Collective Bargaining Agreement.


• Manage contracts and memorandums of agreement with vendors and partners as required. Manage and pay invoices from contractors and vendors.


• Provide assistance to and problem-solve with staff and/or participants regarding program activities; respond to a variety of inquiries, problems, and/or complaints from program participants and the community.


• Provide information to, and work collaboratively with, the community engagement department for program and activity publicity and information for program promotion. 


• Attend, participate in, and lead team meetings and team building opportunities, program orientation, and training, as required.


• Participate and work with other athletic programs at community, regional, and state organizations to promote and coordinate comprehensive recreation programs. 


• Complete other job-related duties or tasks as required. 

DESIRABLE QUALIFICATIONS:

Knowledge: Knowledge and understanding of principles of supervision, leadership, team building, personal and professional development and practices. Knowledge of youth and adult athletic programs, league management, youth behavior management, community relations, customer service, knowledge of evaluating and addressing associated risks inherent with industry. 

Skills: Excellent written and oral communication skills; established skills in charge management and learning new systems and software; advanced skills using Microsoft Office Suite, registration systems and the internet. Effective time and task management skills, team building and leadership skills.  

Abilities: Ability to communicate with all ages; work independently with accountability; ability to use excellent written and verbal communication skills, ability to establish and maintain positive work relationships with staff, volunteers, participants, community groups and the public; ability to represent the District in a professional manner within the community; ability to work a variety of shifts, length of shift and days of the week as events and programs require.  

Physical Demands of the Position:  While performing the duties of this position, the employee will frequently be required to sit for extended periods and occasionally bend and stand. The employee will be required to lift, carry, or manipulate objects such as office materials, boxes, and supplies weighing up to 40 pounds frequently. Manual dexterity and coordination, including grasping and squeezing, are required for the majority of the work period, including the extensive use of office equipment like a computer, telephone, writing utensils, etc. In performing the duties of this position, it is likely that the employee will be indoors for approximately 70% of the work period, and 30% of the work period seasonally outdoors. Exposure to loud noise (above 70dB) is minimal, and never requires the use of ear protection. Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to the disability and the ability of the hiring department to accommodate the limitation. 

Personal Protective Equipment: As assigned.

Required Experience and Training: A four-year college degree in Parks and Recreation, Sports Management, or related field, and three years of progressively responsible experience in sports, athletics, education, programming, parks and recreation, or a related area which includes working closely with youth and the general public.

Preferred Experience and Training: Certified Parks and Recreation Professional, and five years of progressively responsible experience working in public or private athletic program administration. Spanish speaking is preferred; a bilingual rate adjustment is contingent upon passing a proficiency test. 

Necessary Special Requirements: Possession of or ability to obtain a current Frist Aid, CPR and AED certificates. Possession of or ability to obtain a valid Oregon driver license and other AFS/DHS required reporting requirements as defined on the Oregon Registry.

ADDITIONAL INFORMATION:

Hours/Shifts

Core hours: Monday-Friday, 8:30am - 5:00pm. Some shift including weekends, evenings, and on-call status as needed.

Drug Free Workplace

This job is considered safety sensitive, a drug screen test and ability to pass a criminal background check will be required prior to employment.

Oregon Pay Equity 

Willamalane Park and Recreation District determines starting pay based on the applicant's relevant education, experience and training within the wage and salary range for the position. This process is consistent with Oregon pay equity laws. 

Equal Opportunity Employer

BENEFITS: 

• Paid vacation leave upon completion of probationary period, which is the 1st of the month following at least 6 months from hire date. Vacation leave benefits will accrue starting at the date of hire/eligibility and are based on years of service.


• Paid sick leave beginning with date of hire, 1 hour accrual for every 30 hours worked.


• Paid holidays (11 District-recognized holidays/year).  


• Medical and dental, life, and long-term disability insurance, 1st of the month following date of hire.


• Annual cost of living increase (up to 4% as approved by the Board). 


• Merit increase (3%) upon successful completion of probationary period and then annually. 


• Additional $1/hour increase upon successful completion of a Spanish or American Sign Language (ASL) competency test. 


• Retirement benefits after completing probationary period.


• Voluntary deferred compensation and flexible spending programs.


• Discount on selected childcare programs (see Policy Manual for restrictions).


• 25-percent discount on certain recreation programs.


• Free use of pools for lap and play swim for employee and family. 


• Free use of fitness center for employee and family.


• Free Wellness programs for employee.


• Payroll direct deposit is available.