Supervisor Clinic

1 week ago

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Overview

In 2020, united in a fierce commitment to deliver the highest quality care and exceptional patient experience, Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care, including 11 hospitals and nearly 5,000 physicians and providers. Together, we are empowered to make an even greater impact on the health and well-being of our communities.
Overview

In 2020, united in a fierce commitment to deliver the highest quality care and exceptional patient experience, Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care, including 11 hospitals and nearly 5,000 physicians and providers. Together, we are empowered to make an even greater impact on the health and well-being of our communities.

CHI Franciscan and Virginia Mason are now united to build the future of patient-centered care across the Pacific Northwest. That means a seamlessly connected system offering quality care close to home. From basic health needs to the most complex, highly specialized care, our patients can count on us to meet their needs with convenient access to the region’s most prestigious experts and innovative treatments and technologies.

While you’re busy impacting the healthcare industry, we’ll take care of you with benefits that may include health/dental/vision, FSA, matching retirement plans, paid vacation, adoption assistance, annual bonus eligibility, and more!

Responsibilities

Franciscan Medical Group, a part of Virginia Mason Franciscan Health, is currently seeking a full time Supervisor- Clinic (Clinic Operations Supervisor) for our Franciscan Neurosurgery Associates in Tacoma, WA. This Clinic Operations Supervisor role is responsible for the administrative oversight of 27 staff supporting 4 clinical specialties. The COS inspires, trains and motivates the adminstrative staff to meet the organizational goals for Patient Access, Patient experience, Revenue Cycle and employee satisfaction. This position presents an opportunity for teambuilding with an emphasis on department collaboration among all four specialties. This position is full time Monday through Friday with no weekends or holidays. There is an opportunity for growth within the organization by gaining experience as a Clinic Operations Supervisor.

Job Summary:

This job is responsible for supervising and evaluating the daily activities of the assigned patient access and/or clinical staff in accordance with established business objectives and applicable regulatory requirements. Incumbents oversee activities to make sure they are conducted in a cost-effective and efficient manner, meet customer needs and are compliant with internal policies/standards/procedures and applicable regulatory requirements.

Work includes: 1) supervising assigned staff (e.g. hiring, training, scheduling and/or evaluating) engaged in maintaining/supporting patient access services and/or clinical officer services, including appointment scheduling, registration, check-in/check-out, collections, referrals, surgery scheduling, patient and care team activities, and other activities in accordance with established operating standards, 2) serving as critical conduit/liaison with various internal departments in coordinating and troubleshooting various business and/or patient care related issues; 3) attending site-based meetings/activities and providing operational performance data for integration, 4) problem-solving, troubleshooting and appropriate escalation of issues to higher-level management, and 5) identifying opportunities to streamline current operations and implementing approved procedural changes.

Work is performed in accordance with established standards/guidelines and requires knowledge of applicable regulatory requirements sufficient to ensure compliant operations and to exercise judgment and critical thinking in addressing operational and/or regulatory issues. Also requires expertise in supervising and evaluating the work of support staff. An incumbent works with higher level management on major operational or business decisions prior to implementation.

This job exists in multiple locations, and while there may be minor differences in job content, they are not significant for classification purposes. Overall, the nature of the work and job requirements is consistent between locations.

An incumbent is located either behind-the-scenes, interacting with patients on the phone or at the front desk, interacting with patients directly.

Essential Duties:

Supervises the daily operations of assigned support functions (including patient experience, care team operations, appointment scheduling, registration, check-in/check-out, collections, referrals, surgery scheduling, and other administrative duties) to ensure that all activities are conducted in a timely and cost-effective manner and in accordance with professional standards, budget constraints, internal policies/standards/procedures and/or applicable legal/regulatory requirements.
Participates in work groups/committees charged with improving patient access processes, procedures and outcomes.
Prepares reports and provides other data related to operational performance.
Serves as liaison with various internal departments/staff/providers in coordinating and troubleshooting various business-related issues.
Staff supervision and development.

Performs related duties as required.

Qualifications

Education/Experience :

Bachelor’s degree in a related field and one year related work experience in the discipline that would demonstrate attainment of the requisite job knowledge/abilities; OR
Three years’ work experience in a discipline that would demonstrate attainment of the requisite job knowledge/abilities.

License/Certification:

None

Pay Range

$29.16 - $42.28 /hour
Seniority level

Seniority level

Mid-Senior level
Employment type

Employment type

Full-time
Job function

Job function

Health Care Provider
Industries

Hospitals and Health Care
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