Supervisor - Procurement (Procurement Services) - (Non-Civil Service)

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Job Summary

Job Description
 

Overview

The Purchasing Supervisor oversees, guides, and supervises the Buyers performing purchasing and procurement activities for the City and its departments. Oversees bidding, contract development, vendor disputes, and payments.

Essential Functions

1 Supervises and oversees the review, evaluations, and management of bids, specifications, and award recommendations for all procurement or purchasing requiring City Council approval to ensure applicable laws and procedures are followed, and quality purchases are made by the City and its departments.

2 Supervises, directs, and guides to staff to maintain productivity; reviews and monitors all purchasing contracts for completeness and compliance with Federal, State and City code and regulations.

3 Develops and approves schedules, priorities, and standards for achieving goals; recommends or adjusts work priorities, project schedules, resources, and work plans as required; inspects work for quality, evaluates work performance, and recommends awards for employees; gives advice, counsel, instruction, and identifies routine training needs for employees.

4 Researches and investigates procurement issues and prepares responses to the City Manager’s Office, City Council, City Attorney, and City Auditor’s Office; responds to vendor protests and assists executive staff in resolving issues regarding bids, proposals, specifications, high-tech procurement, exempt and emergency purchases, and other large-scale purchases.

5 Supervises the development and implementation of software utilized by the Office of Procurement Services; reviews processes and procedures to ensure seamless integration with software and efficiencies; participates in the development and implementation of new and updated processes and procedures for operational efficiency.

6 Provides procurement support in the issuance of notices, reconciliation of complex problems, and vendor protests; provides high level support for challenging or difficult situations.

7 Performs any and all other work as needed or assigned.

Knowledge and Skills

1 Knowledge of purchasing and procurement practices, procedures, and methods.

2 Ability to perform mathematical computations with accuracy and efficiency.

3 Considering the relative costs and benefits of potential actions to choose the most appropriate one.

4 Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

5 Communicating effectively orally and in writing.

6 Establishing and maintaining effective relationships.

7 Supervising staff, handling personnel issues, monitoring timecards and general payroll, and developing policies and procedures.

MINIMUM QUALIFICATIONS:

EDUCATION:

Bachelor's Degree in Business, Public Administration, Finance, or a business-related field.

EXPERIENCE:

Four (4) years of progressively responsible experience in applying principles and practices of governmental purchasing as well as federal, state, and local government procurement laws and practices.

AND

Two (2) years of supervisory experience.

EDUCATION:

Bachelor's Degree in Business, Public Administration, Finance, or a business-related field.

EQUIVALENCY:

High School diploma or GED plus 8 years of purchasing experience.

Associates degree (or higher) in a non-specified field plus 7 years of experience.

Master’s degree in Business, Public Administration, Finance, or related field plus 2 years of experience.

LICENSES AND CERTIFICATIONS:

Valid Driver's License with a good driving record.

Salary Range

 

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.