Supervisor, Project Requisitioner

Primary Purpose:

The Supervisor – Project Requisitioners is responsible for leading and overseeing a team of requisitioners who manage the requisition process for project-related materials and services. This role ensures requisitions are accurate, timely, compliant with company policies, and aligned with project schedules and business needs.
The Supervisor works closely with Project Managers, Engineering, Supply Chain, procurement, Operations, suppliers, and other stakeholders to support efficient procurement activities and successful project execution. This role also provides day-to-day guidance, workload prioritization, process oversight, reporting, and performance management for the requisitioning team.
 

Essential Duties & Responsibilities 

• Supervise, coach, and provide day-to-day direction to a team of project requisitioners.
• Assign, prioritize, and monitor requisitioning workload to ensure project needs and deadlines are met.
• Oversee the preparation and processing of purchase requisitions for project materials and services.
• Ensure requisitions are complete, accurate, properly documented, and compliant with company policies, procedures, approval requirements, and procurement standards.
• Review requisition activity for accuracy, consistency, and alignment with project scope, schedule, budget, and execution plans.
• Serve as an escalation point for requisition issues, supplier concerns, delayed approvals, incomplete documentation, or project schedule impacts.
• Present data, status updates, and recommendations to key stakeholders in Engineering, Procurement, Supply Chain, and Operations.
• Develop and maintain strong working relationships with key suppliers to support efficient procurement and requisition processes.
• Work closely with Project Managers and project engineering team to understand project requirements, priorities, schedules, and material/service needs.
• Monitor and track requisition status to ensure timely fulfillment and support project execution schedules.
• Maintain and oversee accurate records of requisitions, supplier communications, procurement activities, approvals, and related documentation.
• Prepare and present regular reports on requisition status, backlog, supplier performance, cycle times, compliance, and other relevant metrics.
• Ensure procurement and requisitioning activities comply with company policies, legal requirements, regulatory expectations, and applicable industry standards.
• Identify, escalate, and help mitigate risks related to procurement delays, supplier performance, incomplete specifications, and project schedule impacts.
• Lead continuous improvement efforts to enhance the efficiency, consistency, and effectiveness of the requisition process.
• Develop and maintain standard work procedures, training materials, checklists, and best practices for requisitioning activities.
• Support onboarding and training of new requisitioners and provide ongoing guidance to improve team capability.
• Stay informed on industry trends, procurement best practices, ERP functionality, and new technologies to support improved requisition and procurement practices.
• Deal with a wide variety of people with tact, courtesy, and professionalism.
• Maintain regular, dependable attendance and a consistently high level of performance.
• Work non-traditional hours as needed.
• Maintain a high regard for personal safety, the safety of company assets and employees, and the general public.
• Perform other daily, weekly, monthly, or special project duties as assigned.

Minimum Requirements

Education

• Bachelor’s degree in Business Administration, Supply Chain Management, Project Management, Computer Science, or a related field.

Experience/Specific Knowledge

• Prior experience providing work direction, team leadership, or supervision is preferred.
• Proven experience managing requisitions for project materials and services.
• Strong understanding of procurement processes, requisition workflows, supplier coordination, and project execution needs.
• Strong negotiation, communication, and stakeholder management skills.
• Proficiency in procurement software, ERP systems, and Microsoft Office Suite.
• Experience using ERP systems such as Oracle or similar platforms.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities, deadlines, and project requirements.
• Strong attention to detail and a high level of accuracy.
• Ability to work independently and collaboratively with cross-functional teams.
• Ability to review and interpret procurement documentation, project requirements, supplier quotes, and requisition data.
• Knowledge of industry-specific procurement practices, regulations, and compliance expectations.
• Certification, Licenses & Registrations
• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers for travel.

Competencies, Skills & Abilities

• Strong leadership and team management skills.
• Ability to supervise, coach, train, and develop requisitioning personnel.
• Strong analytical, problem-solving, and project coordination skills.
• Ability to organize, prioritize, and manage daily work for self and team.
• Ability to identify process gaps and implement practical improvements.
• Ability to communicate effectively with internal stakeholders, suppliers, vendors, and contractors.
• Strong customer service mindset and ability to support project teams in a fast-paced environment.
• Ability to resolve conflicts and address issues professionally and effectively.
• Ability to analyze requisition data, supplier performance, and procurement metrics.
• Ability to maintain confidentiality and exercise sound judgment.
• Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
• Ability to successfully perform multiple tasks under strict deadlines.
• Professional certification in procurement or supply chain management is preferred.