Supervisor-Fleet Maint & Compliance

POSITION SUMMARY 

The Fleet Maintenance and Compliance Supervisor is responsible for ensuring the safe, compliant, and efficient operation of both the company’s fleet and warehouse. This role combines oversight of DOT/FMCSA safety compliance, driver safety programs, and vehicle maintenance with warehouse operations, including inventory management, vendor coordination, and supervision of mechanics. The position promotes a safety-first culture, drives continuous improvement, and supports cross-functional collaboration to meet operational goals. 

KEY RESPONSIBILITIES  

Responsibilities include but are not limited to the following: 

Fleet Safety & Compliance Oversight 

• Ensure compliance with DOT, FMCSA, OSHA, and environmental regulations, including hazardous material handling and waste disposal


• Monitor and manage driver logs, pre-/post-trip inspections, and DVIRs.


• Address ELD (e.g., Samsara) issues and Hours of Service violations.


• Conduct incident investigations and recommend corrective actions.


• Lead driver safety training and hold regular shop safety meetings/toolbox talks.


• Manage accident reporting and coordinate with Risk Management and insurers.


• Maintain fleet records, vehicle lists, permits, and citations.


• Analyze trends and provide regular safety and compliance reports.


• Identify areas of poor performance indicators as reported by FMCSA. Provide guidance and oversee all communications related to the reporting of FMCSA scores and progress to the Logistics Operations Manager.


• Promote a culture of safety among drivers and shop personnel

Warehouse & Maintenance Management

• Supervise mechanics and ensure quality maintenance work.


• Coordinate with Terminal Supervisor to prioritize fleet maintenance needs.


• Implement and enforce safety protocols and warehouse procedures.


• Optimize fleet shop layout and storage configurations for efficiency.


• Schedule and coordinate shipments to meet maintenance demands.


• Monitor performance and productivity to maximize operation excellence, which includes service, quality and cost control in collaboration with Logistics Operations Manager.


• Actively participate in required training and development programs.


• Ensure safe warehouse practices and compliance with internal protocols.


• Train and mentor warehouse staff and mechanics on safety procedures.


• Drive performance and productivity while managing costs and service levels.


• Create, submit, and track purchase requisitions (PRs) and purchase orders (POs)


• Review vendor invoices against POs and receiving records, and resolve discrepancies


• Maintain accurate maintenance records, work orders, and vehicle files


• Prepare regular reports on fleet status, costs, downtime, and safety metrics for management


• Order parts, tires, fluids, and supplies to maintain adequate inventory levels


• Manage stock levels, set reorder points, and conduct regular inventory counts and audits


• Develop and manage preventive maintenance schedules for all fleet vehicles and equipment


• Track repair history, warranty claims, and maintenance costs by unit


• Coordinate with dispatch and operations to schedule downtime and minimize service disruption


• Assign and line out repair and preventive maintenance jobs based on priority, urgency, and technician skill set


• Monitor job progress to keep turnaround times short and vehicles available for dispatch


• Review completed work for quality and accuracy, and ensure repairs are properly documented