Supply Chain Administrative Assistant

Description

POSITION SUMMARY:

The position of Supply Chain Assistant will support the Purchasing Manager and Senior Director of Product Development. The Supply Chain Assistant will directly report to the Purchasing Manager. The Supply Chain Assistant will also serve as a resource to the Purchasing and Product Development Team, as well as performs other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Drafting and editing business documents, including emails, memos, reports, and presentations.

Meetings: 

• Creation & distribution of agenda & supporting documentation.
• Record, document & distribute meeting notes, including tasks.
• Follow-up on meeting generated tasks to ensure timely closure.

· Manage Outlook Calendars to support Purchasing Manager & Senior Director of Product Development by coordinating and organizing meetings and materials preparation.

· Assist in tracking orders, deliveries, and inventory levels.

· Input and update supply chain data in relevant databases and systems.

· Serve as the point of contact between the purchasing and product management teams and other departments, facilitate internal    communication through email or in-person interactions as needed.

· Act as a resource to the Purchasing and Product Development Team.

· Coordinating shipments and ensuring proper documentation for customs and logistics.

· Generate reports on supplier performance, procurement status, and logistics updates.

· Other duties as assigned.

Requirements

 EDUCATION and/or EXPERIENCE & OTHER SKILLS AND ABILITIES:

· 1–2 years in an Administrative Assistant role or within Supply Chain or Product Management.

· Advanced proficiency in Microsoft Excel, with the ability to consolidate and analyze data from multiple sources. 

· Highly skilled in Microsoft Office Suite, including Word, Access, PowerPoint, and other Microsoft desktop tools.

· Strong typing, time management, and problem-solving abilities.

· Self-motivated with excellent communication skills, capable of presenting facts, data, and information independently.

· Experienced in handling sensitive and confidential information with discretion.

PHYSICAL DEMANDS: 

While performing the duties of this job, the employee is required to occasionally sit, climb or balance; the employee is frequently required to reach with hands and arms; stoop, kneel, crouch, or crawl; the employee is regularly required to stand, walk, use hands to finger, handle, or feel; talk or hear.