Support Administrator

• Maintain organized, audit-ready project files and documentation
• Support vendor and subcontractor coordination
• Prepare meeting summaries, action lists, and status report drafts
• Assist with procurement tracking and contract documentation
• Use AI tools to summarize meetings and complex documents
• Draft internal and client communications for leadership review
• Generate structured task lists from transcripts and project notes
• Improve and standardize templates and workflows using AI tools
• Identify automation opportunities to improve workflow efficiency
• Track deliverables, deadlines, and compliance requirements
• Support ISO documentation standards and audit readiness
• Assist with project close-out documentation packages

• 3+ years of experience in operations administration or similar role
• Experience in structured, compliance-driven, or ISO environments preferred
• Demonstrated professional use of AI tools in a work setting
• Strong proficiency in Microsoft 365
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities while maintaining accuracy

• Quality in documentation and execution
• Commitment to deadlines and follow-through
• Creativity through smart use of AI tools
• Integrity in compliance and documentation control
• Team mindset in supporting cross-functional partners

• Medical, Dental, Life, and AD&D Insurance
• HSA and FSA options
• Employer-matched 401(k)
• PTO & 11 paid holidays
• Employer-paid Life, AD&D, STD, and LTD
• Comprehensive Employee Assistance Program (EAP)
• Company vehicle for eligible roles

Trofholz is an equal opportunity/affirmative action employer, and we E-Verify. All offers of employment at Trofholz are contingent upon clear results of a thorough background check and drug screen.