Surgery Scheduler

At OrthoVirginia, you’re part of a team dedicated to delivering expert orthopedic and therapy care across the state. As Virginia’s largest provider of musculoskeletal care, we offer full-time and part-time opportunities in a collaborative, team-oriented environment.

With more than 159 physicians in over 35 locations—including Lynchburg, Northern Virginia, Richmond, Southwest Virginia, and Hampton Roads—OrthoVirginia is a leader in orthopedic surgery, non-surgical care, and physical, hand, and occupational therapy. Our nationally recognized specialists treat a full range of musculoskeletal injuries and conditions, helping patients of all ages move, heal, and thrive.

Join us and become part of a trusted network committed to excellence in orthopedic care.

Responsibilities for the Surgery Scheduler include scheduling inpatient and outpatient surgeries, medical procedures, tests and studies ordered by our physicians, documenting patient and surgery correspondence and preparing surgical forms for billing.

Primary Functions & Responsibilities:

• Schedules and coordinates patients' surgeries and diagnostic studies per physician's order.
• Verifies insurance coverage and if a second opinion is required.
• Schedules surgery, diagnostic tests, or study with operating room or facility.
• Pre-certifies surgery or study if indicated; Obtains orders from physician for lab tests if indicated.
• Ensures operating room or facility is prepared for surgery, tests, or study; has necessary paperwork and special equipment for surgery if requested by physician.
• Instructs patients in pre-admission registration, surgical date, post-surgical care.
• Confirms and obtains any patient prescriptions, if indicated, from the physicians.
• Keeps patients, physicians and facilities informed of any scheduling changes.
• Records all medications prescribed and refilled by physicians for surgical patients.
• Obtains list of inpatients from physicians and provides the on-call physician with a copy of the list.
• Confirms with the on-call physician that all messages and medications are documented in patients' charts.
• Initiates and implements charge sheet process; submits charge sheet to on-call physician for services provided over the weekend.
• Assists physician in coding of procedures Performs other duties as assigned.

Knowledge, Skills & Abilities:

• Proficiency with medical terminology required.
• Surgical terminology proficiency or OR/ASC experience preferred.
• Excellent communication skills and strong customer service skills required.
• Must demonstrate the ability to multitask in a fast-paced environment and manage time efficiently.
• Must be able to work independently, assess situations, make decisions and solve problems with minimal supervision.

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