Surgical Services Coordinator

Surgical Services Coordinator, Boston, MA 

This is a 3-month contract position with Sigma, Inc. supporting the Radiation Oncology Department at Beth Israel Deaconess Medical Center in Boston, MA. The role is full-time, Monday–Friday, 8:00 am–4:30 pm, and primarily administrative with sedentary physical demands.

Key Responsibilities:

• Schedule patient procedures, surgeries, testing, follow-ups, and post-operative appointments

• Notify patients of appointments by phone, mail, and in person

• Provide patients with clear instructions regarding procedures, testing, and surgery

• Maintain and update physician/surgeon schedules using Epic EMR and Outlook

• Register patients and ensure accurate demographic and referral information

• Coordinate with internal departments and external partners for resources and preauthorization

• Obtain and process referrals and ensure all required paperwork is complete

• Communicate and post daily schedules; update staff on changes

• Serve as a liaison between patients, providers, and outside agencies

Requirements:

• High school diploma or GED (required)

• 3–5 years of experience in a healthcare scheduling or coordination role

• Experience handling patient phone calls, appointment confirmations, and check-ins

• Familiarity with Epic EMR, medical scheduling, referrals, and pre-admission testing coordination

Work Environment:

• Mostly sedentary; occasional walking or standing

• Light lifting (up to 10 pounds occasionally)