Talent Acquisition Coordinator

Job Position Summary:

The Talent Acquisition Coordinator is responsible for coordinating candidate sourcing support, resume screening, interview logistics, candidate communication, and Applicant Tracking System (ATS) accuracy — ensuring a smooth, professional, and efficient hiring experience for candidates and internal stakeholders. This role is intentionally designed as a coordination and operations-focused position, that enables Recruiters and the Manager of Talent Acquisition to operate at scale by owning scheduling, candidate communications, and ATS data integrity — allowing senior team members to focus on sourcing strategy, candidate evaluation, and hiring decisions.

Responsibilities and Duties:

• Candidate Sourcing Support - Support candidate sourcing efforts by assisting with job postings, resume sourcing, and pipeline development through job boards, LinkedIn, referrals, and internal channels under Recruiter direction.


• Resume Review & Screening - Conduct initial resume reviews against defined criteria to identify qualified candidates and escalate recommendations to Recruiters for further assessment.


• Interview Coordination - Coordinate and schedule interviews across multiple calendars, ensuring candidates and interviewers receive clear instructions, timely communication, and a smooth interview experience.


• Candidate Experience & Communication - Provide timely, professional, and consistent communication to candidates throughout the recruiting process, ensuring a positive and respectful candidate experience.


• ATS Management & Data Accuracy - Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS), including stage progression, interview scheduling, notes, and communication documentation (Greenhouse preferred).


• Process & Administrative Support - Assist with recruiting process execution, including tracking interview progress, maintaining documentation standards, and supporting workflow adherence across the Talent Acquisition team.


• ATS Management & Data Accuracy - Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS), including stage progression, interview scheduling, notes, and communication documentation (Greenhouse preferred).


• Additional Responsibilities - Perform other tasks and duties as required to support and contribute to the overall success of the organization.

Qualifications:

• Ability to work independently as well as in a team environment.


• Capable of managing multiple tasks and projects simultaneously.


• Comfortability working under pressure or strict deadlines.


• Demonstrated ability to solve problems and formulate recommendations.


• Excellent communication skills, both written and verbal.


• Exceptional attention to detail.


• Proficiency in Microsoft Office Suite.


• Outstanding writing and analytical-thinking skills.


• Passion for learning and personal growth, specifically when it comes to technology.


• Possess organizational and prioritization skills.


• Self-starter with a high degree of integrity and professionalism.

Education and Experience:

• Bachelor's degree or current enrollment in a bachelor's program is required.


• Strong communication and interpersonal skills.


• Ability to multitask and prioritize in a dynamic environment.


• Basic understanding of recruitment processes and best practices.


• Familiarity with applicant tracking systems and other HR software is a plus.


• Eagerness to learn and grow in the field of talent acquisition.