Talent Acquisition Coordinator

This position exists to provide support and coordination for the Talent Acquisition department. The Talent Acquisition (TA) Coordinator is expected to provide and maintain excellent customer service for leaders and stakeholders, internal and external candidates, newly hired employees, and outside vendors. Additional scope includes creating and maintaining a variety of TA documents, reports, and databases, along with hiring for internship opportunities and entry-level opportunities across Gillette.

The TA Coordinator is responsible for recruitment support activities, assisting with the onboarding process for new hires, full cycle recruiting, and other projects deemed appropriate, all while coordinating a smooth flow of process, and following Gillette Children’s best practices, policy, and procedures.

Provides program coordination and administrative support for Project SEARCH and other community partnership initiatives, including participant engagement, communication with internal and external stakeholders, event coordination, scheduling, and tracking program outcomes.

This is a flexible, hybrid opportunity with the expectation of working onsite as needed for the position (St Paul, MN), along with attend local events with the talent acquisition team.

Compensation & Benefits

The hourly wage for this opportunity is $24.64/hour to $36.95/hour, with a median wage of $30.79/hour. Pay is dependent on several factors including relevant work experience, education, certification & licensure, and internal equity. Hourly pay is just one part of the compensation package for employees. Gillette supports career progression and offers a competitive benefits package that includes a retirement savings match, tuition and certification reimbursement, paid time off, and health and wellness benefits for .5 FTE and above.

Primary Job Responsibilities

• Provides Recruitment Support
  
  
  
  • Assists with posting job requisitions to a variety of job boards as applicable, including specialty niche sites and requesting/purchasing candidate mailing or email lists.
  
  
  • Coordinates and schedules candidate interviews, including complex panel interviews. This includes collating appropriate documents (resumes, interview templates) travel, and site visits, providing real-time support and problem-solving and other logistics pertaining to interview schedule/coordination.
  
  
  • Coordinates and sends assessments to candidate and results to recruiters
  
  
  • Conducts and collects reference checks via electronic form and updates recruiter accordingly
  
  
  • Answers and routes responses from candidates regarding hiring status.
  
  
  • Provides team support including meeting minutes and distribution
  
  
  • Participates in job fair preparation and activities – including attending onsite as needed
  
  
  
  

• New Hire On-Boarding
  
  
  
  • Kicks off background pre-employment checks and paperwork, partners with vendor, candidate, and recruiter appropriately
  
  
  • Partners with Employee Health and Wellness (EHW) to ensure new employees receive health clearance prior to start date and appropriate vaccinations are complete
  
  
  • Collects documents for employee file from candidates (signed offer letter and Sign on Bonus agreements, DHS, BLS cert, etc.)
  
  
  • Responsible for communicating new employee contact information and start date to department leaders.
  
  
  • Updates recruiters on candidate background screening delays/concerns, new hire start date changes, and licensure/certification confirmations.
  
  
  • Collaborates with hiring leader on new hires with a contingent start exception – updating leader when new hire is fully cleared for patient care/ full duties.
  
  
  
  

• Recruitment

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  • Responsible for full cycle recruiting for assigned positions. This includes posting open positions, sourcing candidates, screening candidates to evaluate their qualifications, scheduling interviews, conducting reference checks, extend & negotiate offers, and collaborating with hiring managers on the recruitment process.
  
  
  • Ensure compliance to Gillette hiring standards, policies and other legal and regulatory requirements.
  
  
  • Represent Gillette at job fairs and campus recruiting events as a tactic to obtain a strong pipeline of candidates and to effectively meet hiring needs.
  
  
  • Demonstrate efforts to support organization goals and EEOC/AA plans for meeting the hiring and retention goals of diverse candidates.
  
  
  • Utilize the Applicant Tracking System (ATS) to source, track, and manage candidate applications, ensuring a seamless and organized talent acquisition workflow. Adhere to system compliance standards.
  
  
  
  

• Additional Job Responsibilities

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  • Program support for Project SEARCH and other community partnerships.
  
  
  • Provides back-up support to others in the department as requested or assigned.
  
  
  • Assists with creating spreadsheets, presentations, forms, and other documents.
  
  
  • Schedules meetings, maintains agendas and takes minutes for TA department.
  
  
  • Maintains TA page on Vibe/SharePoint as needed and ensures information is updated.
  
  
  • Coordinates and executes various projects as requested independently.
  
  
  • Completes special projects as assigned.
  
  
  
  

Qualifications

Required

• Bachelor’s degree or equivalent work experience 


• 2+ years of experience in an HR, Administrative, or Talent Acquisition support


• Strong knowledge & demonstrated experience with Microsoft Office Suite products.

Knowledge, Skills and Abilities

• Ability to multi-task while maintaining a strong attention to detail


• Excellent customer service and organizational skills


• Excellent verbal and written communication skills


• Ability to problem-solve and bring creative solutions


• Ability to work independently as well as collaborate in an ambiguous environment


• Able to maintain a high level of confidentiality


• Ability to manage and prioritize multiple tasks

Preferred

• Experience with HRIS and/or Applicant Tracking Systems


• Project Coordination experience


• Prior full-cycle recruitment experience

At Gillette Children’s, we foster a culture where every team member feels a sense of belonging and purpose. We are dedicated to building an environment where all feel welcomed, respected, and supported. Our values are embedded at the heart of our culture. We act first from love, embrace the bigger picture, and work side-by-side with our patients, families, and colleagues to help every child create their own story. Together, we work to ensure patients of all backgrounds and abilities reach their full potential.

Gillette Children's is an equal opportunity employer and will not discriminate against any employee or applicant for employment because of an individual's race, color, creed, sex, religion, national origin, age, disability, marital status, familial status, genetic information, status with regard to public assistance, sexual orientation or gender identity, military status or any other class protected by federal, state or local laws.

Gillette Children’s is a global beacon of care for patients with brain, bone and movement conditions that start in childhood. Our research, treatment and supportive technologies enable every child to lead a full life defined by their dreams, not their diagnoses.

To learn more about working at Gillette Children's, please visit https://www.gillettechildrens.org/careers.

Gillette Children's participates in the U.S. Department of Homeland Security (DHS) E-Verify program which is an internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. If E-Verify cannot confirm that you are authorized to work, Gillette will give you written instructions and an opportunity to contact DHS or the Social Security Administration (SSA) to resolve the issue before Gillette takes any further action. Please visit https://www.e-verify.gov/ for further details regarding e-verify.