Tank Coordinator

Department: Tank Operations
Job Status: Full Time
FLSA Status: Exempt
Reports To: VP of Rentals

POSITION SUMMARY: The Tank Coordinator is responsible for managing the daily logistics, inventory, and operational readiness of company-owned tanks and related equipment. This role ensures that tanks are properly maintained, tracked, and delivered to meet customer needs efficiently. The Tank Coordinator plays a key role in supporting field operations by coordinating tank movements, monitoring inventory levels, sourcing parts and supplies, and maintaining strong vendor relationships. This position contributes directly to operational efficiency, cost control, and customer satisfaction in a fast-paced environment.

ESSENTIAL FUNCTIONS:

• Order parts and supplies daily to support tank and equipment operations.
• Monitor and maintain inventory levels of tanks and tank components across all markets.
• Track tank locations, status, and availability to ensure readiness for deployment.
• Schedule and coordinate the transportation of tanks from yard locations to customer job sites.
• Communicate with drivers, yard personnel, and operations teams to ensure timely deliveries and pickups.
• Continuously evaluate vendor pricing and availability to secure cost-effective and reliable supplies.
• Develop and maintain relationships with vendors to improve service and procurement efficiency.
• Track, document, and follow up on tank repairs at customer locations.
• Investigate repair issues and coordinate resolution with maintenance teams and vendors.
• Maintain accurate records of inventory, repairs, movements, and associated costs.
• Assist in identifying opportunities to improve tank utilization and reduce downtime.
• Ensure compliance with company policies, safety standards, and operational procedures.
• Support field and yard operations with tank-related logistics and coordination.
• Generate and maintain reports related to:
  • Tank inventory levels
  • Equipment utilization
  • Repair status and costs
  • Vendor pricing and purchasing trends
• Collaborate with rentals, operations, and service teams to ensure efficient workflow and communication.
• Participate in on-call rotation or provide after-hours support as required.
• Perform other duties and responsibilities as assigned.

POSITION QUALIFICATIONS:

Competency Statement(s):

• Accountability - Ability to accept responsibility and account for his/her actions.
• Reliable Transportation
• Leadership - Ability to manage, train, and motivate employees
• Customer Focus – Commitment to delivering high-quality service and resolving issues effectively
• Organization – Strong ability to manage multiple priorities and deadlines.
• Communication – Effective verbal and written communication skills.
• Problem Solving – Ability to identify issues and implement practical solutions.
• Safety Awareness - Strong commitment to maintaining a safe work environment.

SKILLS & ABILITIES:

Education: High School Graduate or General Education Degree (GED) required; bachelor's degree in a related field preferred.

Experience: 1-3 years of experience in logistics, inventory coordination, or equipment/tank operations preferred. Oil and Gas industry experience is a plus.

Computer Skills: Advanced

Certificates & Licenses:

• Valid driver's license
• Completion of company and customer required safety training

Other Requirements:

• Strong organizational and multitasking skills
• Knowledge of oilfield equipment and operations preferred
• Ability to work in a fast-paced, high-demand environment
• Reliable transportation
• Ability to be on call 24/7 as business needs demand

WORK ENVIRONMENT:

The Tank Coordinator operates primarily in an office environment with frequent interaction with yard operations and field personnel. This role requires regular coordination with vendors, drivers, and internal teams in a fast-paced setting. Work hours are typically standard business hours, with occasional overtime or on-call responsibilities as needed to support operational demands. The position requires strong attention to detail, adaptability, and the ability to manage multiple priorities while maintaining compliance with company policies and safety standards.