Tax Office Administrative Specialist

Olsen Thielen & Co., Ltd., a progressive 100+ year-old local CPA firm with offices in Roseville & Eden Prairie, MN. We are seeking a full-time, talented, enthusiastic Office Administrative Specialist to join our team. If you are enthusiastic, team player and detailed oriented, apply today!

This individual will work full-time hours Monday through Friday with some Saturdays during the tax season as needed in our Eden Prairie office. From time to time may need to work, attend training or meetings in our Roseville office. In this role, you are responsible for providing administrative support to our tax department to fulfill the needs of our clients. This position would be an in-office role.

Are you interested in working for an organization where you know everyone? Do you need a new challenge? Or a family-oriented culture that is second to none?

The Office Administrative Specialist will be part of an integrated team to provide client service and administrative support. The person in this position will deliver timely, accurate and courteous quality service to internal clients and firm personnel. They must be able to manage multiple projects, undertake a variety of day-to-day office tasks and anticipate needs while delivering exceptional service.

Duties and Responsibilities

• Final assembly of personal and business tax returns by mail, pick up and electronic delivery


• Prepare and e-file tax extensions


• Proactively manage database and workflow systems to ensure accurate maintenance of client data


• Respond to client needs on behalf of tax teams as needed to assist in time and workflow management


• Organizing and scanning client documents


• Track and manage tax e-file deadlines


• Tax form management, collect and process in a timely manner


• Photocopy, scan and file


• Maintain client logs


• Process of incoming and outgoing mail


• Schedule client meetings


• Assist with other company administrative functions as requested

Additional Job Responsibilities:

• Prioritizes and is resourceful in completing tasks through multi-tasking and utilizing creative thinking


• Works well with time sensitive projects and adaptable to specific deadlines


• Leads with strong communication and demonstrates effective interpersonal skills


• Drives change and efficiencies within the team


• Completes and manages workflow functions with the ability to expand with experience


• Possesses strong technology skills with an ability to adapt to changes and new programs


• Understands and can support all administrative functions within a group and an office


• Produces quality, professional internal and client-facing documents


• Implements firm and office processes and procedures with direction from a supervisor


• Participates in local, regional, and firmwide teams to serve our clients


• Provides support by being a team player for other Office Administrative Specialists when they are out of the office by covering their duties and responsibilities

Microsoft Windows and Office Products (daily use) Competencies Required.

• MS Word


• MS Excel


• MS Outlook


• MS PowerPoint


• MS Teams


• Adobe, and other Products


• CCH Access and Autoflow experience preferred

Minimum Job Requirements:

• One or more years of related administrative support experience working in a CPA firm is preferred


• High school degree or equivalent experience is required


• Associates degree is preferred


• Must be detail oriented and strong writing skills


• Organized with the ability to prioritize and multi-task


• Excellent decision-making and problem-solving skills


• Communicate effectively in both written and verbal capacities


• Team player and flexibility able to adjust to changing priorities

At our firm, we're looking for candidates who are fully authorized to work in the U.S. without the need for current or future sponsorship. We appreciate your understanding and look forward to welcoming dedicated professionals to our team!

Olsen Thielen offers a competitive compensation and benefits package designed to reward performance and recognize your value to the firm. The starting hourly rate range for this position is $22.00 to $28.00 based on factors like experience, qualifications, and organizational needs. Compensation also includes a bonus structure and eligibility for a discretionary annual incentive program. Our comprehensive benefits package includes medical, dental, vision, disability, life insurance, paid time off, holidays, 401(k) with employer contributions, profit sharing, and more.

Olsen Thielen is an Equal Opportunity Employer