Tax Operations Coordinator

Key Responsibilities:

Transactional Processing:

• Review transactions to ensure compliance with IRS guidelines for 1099 and 5498 reporting.
  

• Identify and escalate reporting discrepancies and facilitate timely corrections.
  

• Provide training based on findings from reporting error analysis.
  

• Update quarterly and annual client communications and postings.
  

• Propose and implement policy and process improvements to enhance efficiency and reduce risk.
  

Reporting, Documentation, and Recordkeeping:

• Analyze trends and generate compliance reports for senior management.
  

• Maintain accurate documentation of compliance activities with IRS regulations.
  

• Coordinate with vendors to generate, process, and distribute 1099 and 5498 forms.
  

Client Service and Support:

• Respond promptly and professionally to internal and external tax inquiries.
  

• Escalate complex issues appropriately to senior team members.
  

• Ensure quality and consistency in client service.
  

Compliance and Process Improvement:

• Maintain and update Standard Operating Procedures (SOPs).
  

• Ensure full compliance with IRS regulations and company policies.
  

• Identify risks in financial transactions and operational processes; recommend improvements.
  

Team Collaboration, Training, and Projects:

• Collaborate across departments to meet operational and compliance goals.
  

• Assist in onboarding and training tax team members.
  

• Lead and support tax-related projects, including developing a client and advisor-facing online tax guide.
  

• Organize and execute best practice sessions and improvement initiatives.
  

Additional Duties:

• Manage transaction reviews through the SIMPLE Tax system.
  

• Implement regulatory changes in tax reporting requirements.
  

• Complete B Notices, TIN/Name Matching, and respond to IRS and State Tax Board notices.
  

• Produce management reports and facilitate tax system updates and mailings.
  

Requirements

Qualifications:

• 4+ years of experience in 1099 and 5498 tax reporting within a Broker/Dealer or financial institution.
  

• Bachelor’s degree preferred.
  

• Availability for overtime during peak periods (e.g., year-end, tax season).
  

• Series 6 and 26 licenses preferred.
  

• Strong knowledge of IRS tax reporting regulations.
  

• Advanced proficiency with PC applications (Excel and others).
  

• Project management skills or experience leading multi-tiered initiatives.
  

Core Competencies:

• Ability to prioritize and delegate to meet deadlines and objectives.
  

• Strong judgment on complex issues with clear, concise documentation.
  

• Professional and empathetic communication style.
  

• Ability to remain resilient under pressure and adaptable to changing priorities.
  

• Strong organizational skills with a focus on process efficiency and risk mitigation.