Team Assistant

We are seeking a reliable, detail-oriented Team Assistant to support daily office operations, logistics activities, and team coordination at our Berthoud-based space hardware facility. Reporting directly to the Office and Logistics Coordinator, this role is ideal for someone who enjoys hands-on, occasionally physical work, thrives in an organized environment, and wants exposure to the operational backbone of a growing aerospace manufacturing company. This is a great opportunity for someone early in their career or in a new stage of life. Someone who can work full-time in a fast-paced, modern industry, constantly learning new technologies and processes.   
 
You’ll play a key supporting role in keeping the office running smoothly, shipments moving on time, travel organized, and customer-facing events well-coordinated — enabling engineers, leadership, and commercial teams to stay focused on building and delivering flight hardware. 
 
In this role you will provide:  
 
Office Support (approx. 50%) 
Under the direction of the Office and Logistics Coordinator, you will: 

• Support day-to-day office administration tasks (filing, data entry, document organization)
• Assist with maintaining office supplies, kitchen supplies, and general office inventory
• Help prepare onboarding materials and administrative documents for new hires
• Support scheduling, calendar coordination, and internal communications as needed
• Perform basic data entry into tools such as spreadsheets or accounting systems (training provided)
• Assist with booking and coordinating employee travel, including flights, lodging, and ground transportation, in accordance with company guidelines
• Track travel itineraries and confirmations and help ensure travel details are communicated clearly to team members

 
Logistics, Events & Commercial Support (approx. 50%) 
Under supervision, you will: 

• Receive and log incoming deliveries and packages
• Assist with preparing outbound shipments (packing, labeling, documentation)
• Maintain shipment records and delivery confirmations
• Help organize shipping supplies, storage areas, and shared spaces
• Support periodic inventory counts and physical organization of materials
• Assist with logistics for trade shows, conferences, customer visits, and internal events, including:
  • Coordinating shipments of marketing materials, hardware demos, or booth equipment
  • Supporting travel arrangements for attending team members
  • Helping track event schedules, deadlines, and preparation checklists
• Coordinate with marketing and sales teams to support customer meetings, events, and travel-related needs