Team Coordinator

Team Coordinator 

Location: Murfreesboro, TN 

Status: Full Time

Hours: 40/week
 

SUMMARY

Assists with the coordination of team activities under the supervision of the Director of Clinical Care for the assigned team(s), provides secretarial services and other clerical functions by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Maintain the hospice aide schedules.
2. Update schedules when patient status changes
3. Create schedules for two-weeks out from current date
4. Add new patients as directed by RN/CM verifying that visit frequencies and Hospice Aide plan of care are documented in Electronic Medical Record.
5. Ensure plans of Care (PPOC) and Certification of Terminal Illness (CTI) are signed by attending physician and or medical director. If attending physician is a non AH employee- these must be printed and sent for signature.
6. Verify that all necessary elements are completed on Election of Hospice Benefit (EHB).
7. Scan required documents into the EMR as indicated. Uses agency standard scanning process.
8. Notification of patient death to all physicians listed in EMR and referral source. Document notification appropriately in EMR.
9. Verify EHB and POST form (if applicable) are in EMR when patient’s transferred to IPU.
10. Send care plan updates to the attending physician bi weekly throughout patient’s length of stay.
11. For Home Care, print orders as needed and send to appropriate physician for signature.
12. Forward discharge summary to attending physician for live discharges.
13. Prepare and distribute IDT meeting agenda.
14. Copy and distribute needed forms and other materials to IDT members.
15. Utilize copier/scanner, fax machine and phone system.
16. Order office supplies and forms for the team.
17. Maintain files of active patient records
18. Performs clerical duties for Director Clinical Care and IDT as requested.
19. Enter data and obtain reports from EMR system.
20. Scan and index patient paper documents to EMR daily. Print and fax orders to physicians as needed Register returned signed orders in EMR (home care). Follow up with physicians on orders not signed and returned.
21. Manage computer and projector of patient charts during team meetings or as requested by Clinical Director.
22. Prepare and mail bereavement cards.
23. Prepare recertification templates for physicians as needed
24. May perform receptionist duties as requested.
25. Other duties may also be assigned.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); one to two years related experience and/or training; or equivalent combination of education and experience. Knowledge of medical terminology preferred. Computer proficiency or ability to easily learn is required.

CERTIFICATES, LICENSES, REGISTRATIONS

Current driver's license and automobile insurance as required by Tennessee State Law.