Job Title:    Team Coordinator - Impact Delivery
Country Programs

Location:     Nairobi Kenya

 PROFILE
INTRODUCTION

Our client, a leading international
non -governmental organization, is seeking to recruit a Team
Coordinator - Impact Delivery Country Programs

This role will report to the Director Impact
Delivery (Country Programs), and will provide  comprehensive administrative and project management support to include
the development and maintenance of a project planner, management of documents
and filing systems, management of meeting/event scheduling, coordination of
travel, support with the development and tracking of the Teams annual budget,
including submission of expense reports, as well as support of Heads of Impact
Delivery (Programs) for designated administrate tasks. He/she will lead
coordination of our client’s internal matters in close alignment with other
Team Coordinators and our client’s staff.

 ROLES AND
RESPONSIBILITIES

1. Executive and
Administrative Support

• Manage and coordinate internal and external meetings, events, and
  engagements for the Director, acting as an effective gatekeeper while ensuring
  appropriate access and responsiveness.
  
• Capture detailed and accurate minutes of meetings, ensuring timely
  distribution and follow - up on action items.
  
• Manage the Director’s calendar, prioritize commitments, and
  resolve scheduling conflicts as needed.
  
• Support preparation and distribution of correspondence,
  presentations, and briefing materials for meetings and events.
  
• Prepare and submit expense reports accurately and efficiently in
  line with organizational
  

2. Coordination and
Logistics

• Coordinate all logistics related to events, workshops, and travel
  — including room bookings, catering, accommodations, ground/air transport,
  visa, and immunization requirements.
  
• Support annual and ad hoc planning meetings for the Impact
  Delivery Country Programs team.
  
• Maintain content and organization of shared folders and
  documentation used by the team.
  
• Organize and maintain files, ensuring secure and efficient
  record -keeping of program and administrative information.
  

3. Communication and
Stakeholder Engagement

• Build and sustain strong relationships with coordinators and
  administrators across our client’s offices, partners, and key stakeholders.
  
• Support timely and clear internal communications, including
  distribution of correspondence from the Director to teams.
  

4. Team Support and
Collaboration

• Establish and maintain the Teams Planner and workplan tracker to
  support coordination and delivery of team priorities.
  
• Coordinate and compile materials for meetings and events, ensuring
  inputs from all relevant teams are received on time.
  
• Provide backup support to other our client’s coordinators and
  administrators when needed.
  
• Support
  the annual budgeting process and liaise with the Finance Team to track
  expenditures and budget utilization
  

Requirements

Academic and
Professional Qualifications:

·         College diploma or University degree in Business Administration,
Project Management, or related field

Experience:

·         Minimum 7 years of experience in an Administrative
Assistant/Project Management role in a fast -paced environment with local and
multi -country experience. Previous experience doing internal communications is
an added advantage.

Competencies:

• Excellent prioritization and time management skills.
  
• Excellent planning and logistical skills.
  
• Excellent interpersonal skills, exhibiting grace under pressure.
  
• Excellent communication skills in English; written and spoken.
  
• Detail -oriented with a demonstrated ability to produce high
  quality work consistently and effectively.
  
• Able to work independently with little direction or supervision
  and possess ability to coordinate and manage multiple projects to travel across Africa
  Well -established networks of service contractors, relevant
  stakeholders and partner organizations.
  Pin MS Office applications (PowerPoint, Word, Excel,
  Office 365 and SharePoint).
• Flexible, adaptable, and able to execute a range of job duties and
  changing priorities.
  
• Possess excellent verbal, written, and presentation skills with
  the ability to articulate information to a variety of constituents across
  cultures.
  
• Possess professional maturity, sensitivity with different
  cultures, and impeccable integrity that exemplify our client’s values.
  
• Demonstrate
  a commitment to our clients our client’s values and vision.