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Team Coordinator, Public Affairs & Communications

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Job Description - Team Coordinator, Public Affairs & Communications

Job
Title:     
Team
Coordinator, Public Affairs & Communications

Location:     Rwanda, Kenya

Duration:     1 Year

 PROFILE
INTRODUCTION

 

Our client, an
international non -governmental organization seeks to bring on board a
Team
Coordinator, Public Affairs & Communications
who will be responsible for providing
team support to teams within the Public Affairs and Communications Department.
The role partners with co -located teams across functions to provide
administrative support

 ROLES AND RESPONSIBILITIES                                                                                                         

 

  • Manage scheduling
    for the senior team leader and the teams as needed including calendar meeting
    requests.

  • Lead scheduling for
    all activities in line with work plans. Plan, coordinate and ensure schedules
    are followed and respected.

  • Schedule meetings
    and coordinate related logistics, such as room bookings, refreshments, and
    document preparation for all attendees.

  • Manage agenda, take
    minutes at meetings, and distribute as appropriate.

  • Follow up on key
    action items for the functions, ensuring that the leaders are prepared for
    meetings and correspondence and work runs smoothly.

  • Manage travel in
    coordination with the travel team and other office coordinators and team
    assistants, including extensive global travel, accommodation reservations,
    ground transport, travel visas and immunizations.

  • Prepare and submit
    expense reports accurately and efficiently in line with organizational
    policies.

  • Compose routine
    correspondence with the ability to be proactive in identifying the need for
    writing.

  • Handle the
    distribution of correspondence. Monitor email and act as appropriate. Ensure
    attention to accuracy and detail.

  • Plan, organize and
    maintain accurate documentation for the function including reports.

  • Maintain
    organization of the database, shared network drives and SharePoint sites

  • Provide support in
    budget preparation and forecasting. Supporting Financial management processes
    in line with policies and processes

  • Provide
    backup to other team coordinators and executive assistants as required



Requirements

MINIMUM REQUIREMENTS
AND COMPETENCIES

  • A college diploma or
    University degree is required.

  • Minimum 3 - 5 years
    of experience in a Team Coordinator or Administrative Assistant role in a
    fast -paced environment. Local experience preferred.

  • Project and event
    management experience is an added advantage.

  •  Excellent
    prioritization and time management skills.

  • Excellent
    interpersonal skills, exhibiting grace and calmness under pressure.

  • Strong communication
    skills in English; written and spoken.

  •  The ability to
    communicate in French is a plus.

  • Proficient in MS
    Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).

  • Detail -oriented with
    a demonstrated ability to produce high quality work consistently and
    effectively.

  • Can -do attitude and
    ability to work independently with little direction or supervision.

  • Ability to
    coordinate and manage multiple projects.

  • Flexible, adaptable,
    and able to execute a range of job duties and changing priorities.

  • Proven excellence in
    verbal, written, and presentation skills with the ability to 
    articulate
    information to a variety of constituents across cultures and to distill complex
    information and data into accessible conversation and written pieces.

  • Possess professional
    maturity, sensitivity with different cultures, and impeccable integrity that
    exemplify the Foundation’s values.

  • You have a
    commitment to Mastercard Foundation’s values and vision.





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