Job
Title:      Team
Coordinator, Public Affairs & Communications

Location:     Rwanda, Kenya

Duration:     1 Year

 PROFILE
INTRODUCTION

Our client, an
international non -governmental organization seeks to bring on board a Team
Coordinator, Public Affairs & Communications who will be responsible for providing
team support to teams within the Public Affairs and Communications Department.
The role partners with co -located teams across functions to provide
administrative support

 ROLES AND RESPONSIBILITIES                                                                                                         

• Manage scheduling
  for the senior team leader and the teams as needed including calendar meeting
  requests.
  
• Lead scheduling for
  all activities in line with work plans. Plan, coordinate and ensure schedules
  are followed and respected.
  
• Schedule meetings
  and coordinate related logistics, such as room bookings, refreshments, and
  document preparation for all attendees.
  
• Manage agenda, take
  minutes at meetings, and distribute as appropriate.
  
• Follow up on key
  action items for the functions, ensuring that the leaders are prepared for
  meetings and correspondence and work runs smoothly.
  
• Manage travel in
  coordination with the travel team and other office coordinators and team
  assistants, including extensive global travel, accommodation reservations,
  ground transport, travel visas and immunizations.
  
• Prepare and submit
  expense reports accurately and efficiently in line with organizational
  policies.
  
• Compose routine
  correspondence with the ability to be proactive in identifying the need for
  writing.
  
• Handle the
  distribution of correspondence. Monitor email and act as appropriate. Ensure
  attention to accuracy and detail.
  
• Plan, organize and
  maintain accurate documentation for the function including reports.
  
• Maintain
  organization of the database, shared network drives and SharePoint sites
  
• Provide support in
  budget preparation and forecasting. Supporting Financial management processes
  in line with policies and processes
  
• Provide
  backup to other team coordinators and executive assistants as required
  

Requirements

MINIMUM REQUIREMENTS
AND COMPETENCIES

• A college diploma or
  University degree is required.
  
• Minimum 3 - 5 years
  of experience in a Team Coordinator or Administrative Assistant role in a
  fast -paced environment. Local experience preferred.
  
• Project and event
  management experience is an added advantage.
  
•  Excellent
  prioritization and time management skills.
  
• Excellent
  interpersonal skills, exhibiting grace and calmness under pressure.
  
• Strong communication
  skills in English; written and spoken.
  
•  The ability to
  communicate in French is a plus.
  
• Proficient in MS
  Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
  
• Detail -oriented with
  a demonstrated ability to produce high quality work consistently and
  effectively.
  
• Can -do attitude and
  ability to work independently with little direction or supervision.
  
• Ability to
  coordinate and manage multiple projects.
  
• Flexible, adaptable,
  and able to execute a range of job duties and changing priorities.
  
• Proven excellence in
  verbal, written, and presentation skills with the ability to articulate
  information to a variety of constituents across cultures and to distill complex
  information and data into accessible conversation and written pieces.
  
• Possess professional
  maturity, sensitivity with different cultures, and impeccable integrity that
  exemplify the Foundation’s values.
  
• You have a
  commitment to Mastercard Foundation’s values and vision.