(Temp) Development Coordinator

• Responsible for overall data integrity and all data entry functions within Development
  


• Prepare acknowledgement letters and other correspondence, including noting letters that should receive special attention (first-time donors, etc.)
  


• Write and maintain written donation entry procedures,  maintain template thank-you letters for various gift types in Raiser’s Edge
  


• Run queries and exports, create lists using proper segmentation, and analyze donor data for all fundraising campaigns including direct mail and online appeals
  


• Produce lists for Development communications including emails, solicitations, and invitations
  


• Manage general department inbox - forwarding requests to the correct group
  


• Track all campaigns, appeals, and funds and deactivate when end dates have passed
  


• Reconcile all gifts and support appeal analysis for each annual campaign
  


• Provide reports and ad hoc analysis to Director of Development and Assistant Director of Development
  


• Coordinate the printing and mailing of all fundraising appeals with the Annual Fund Manager
  


• Assist and provide feedback as needed for the development of collateral and promotional materials
  


• Respond or forward requests for information (as appropriate) from donors to other Development staff
  


• Provide responsive, excellent customer service to donors and prospects of all giving levels
  


• Work closely with Accounting to add/change fund codes, reconcile database records with accounting records (monthly), and assist with year-end audit
  


• Assist in developing and coordinating special events
  


• Manage internal volunteers for the department (stuffing envelopes, data entry, scanning documents)
  


• Work with the Assistant Director of Development  to conduct prospect research, analyze wealth screening results, and support moves management
  


• Support the Department in grant management (i.e. managing application/reporting timelines, gathering necessary information, and drafting compelling narratives)
  


• Insight Prison Project administration (Respond to letters - or delegate them to volunteers - from people who are incarcerated, send books when appropriate)
  


• Manage special projects and assignments as necessary in Asana and utilized other project management tools
  

• Work closely with the Database Administrator to manage the Raiser’s Edge donor database; ensuring donor data integrity and accuracy
  


• Provide daily/weekly/monthly/as-needed gift reports to the Development team
  


• Program Manage multiple giving circles (monthly giving and bequests)
  


• Contact constituents - often by phone - to complete donation pledges or to update their payment information when declines occur
  
  

• Manage the DoD’s external meetings calendar, including scheduling board, committee, donor meetings, sending reminders, meeting materials
  


• Assist with drafting and/or editing DoD communications such as meeting agendas, contact reports, proposals, meeting documents and materials, meeting minutes
  


• Support DoD’s internal communication such as executive, board, and Allstaff updates
  


• Coordinate team and staff appreciation efforts under the DoD’s direction
  


• Proofread DoDs communication as requested
  


• Manage Development team’s office supply inventory
  


• Process travel and expense reports
  

Requirements

• A minimum of two years' experience in an administrative position, preferably in a not-for-profit development office
  


• Database management experience – Raiser’s Edge highly preferred
  


• Proficiency in MS Office Suite, Asana, Adobe Acrobat, G-Suite, Slack
  


• Excellent verbal and written communications skills
  


• Excellent typing and computer skills are required (word processing and data entry)
  


• Ability to work independently with little supervision