Temp - Senior Program Assistant, Office of the President, Global Health

As the employment agency hiring temporary workers to be assigned to the Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.

AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve.

Your Role

The Temp - Senior Program Assistant (SPA) is a key member of the team playing a critical administrative role in support of the Director and Deputy Directors, as well as ensuring smooth operations of the broader Team. Efficiency, attention to detail, flexibility, and good judgment are critical to this role to ensure smooth operations of the team. Primary responsibilities are listed below.

You’ll optimize the use of the Director's time to maximize the efficiency of the team's operations. This requires them to provide support to ensure that their time is preferentially dedicated to the highest priority activities, that tasks and correspondence are rapidly delegated as appropriate, and that follow-up by the Director's office is ensured. In addition to this, you’ll also:

What You’ll Do

• Calendar management, prioritizing the Director's appointments and meetings; Manage communications with and for the Director; assist with prioritizing and balancing Director's workflow and time, by successfully understanding dependencies and relationships. This SPA role is also responsible for calendar management of additional staff members.

• Travel Arrangements: Make complex, international travel arrangements.

• Event Coordination: Lead and/or assist in scheduling and planning of meetings, conferences, and presentations for department and/or external guests, which may include coordinating travel for participants, organizing logistics, preparing, and disseminating materials.

• Expense Reconciliation: Compilation and processing of expense reports, and reimbursements in an accurate and timely manner, for both direct principals and external event participants.

• Information resource and internal communications to the team and cross-foundation liaison with regards to operational issues.

• Provide communications support and assistance to ensure timely responses to inquiries from external partners.

• Act as team liaison and ambassador to executive offices, internal operations, and business partners, maintaining confidentiality as required.

• Support the onboarding of new team members.

• Contribute to efforts around team culture.

Your Experience

• A minimum of 5-7 years’ work experience in an office setting is desired, preferably in an administrative role for a complex and fast-paced organization, interacting intensively with internal and external contacts.

• Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals, including calendar management, travel arrangements, and event planning coordination.

• Excellent oral and written communication skills in an environment requiring diplomacy and good judgment in managing interactions with individuals at all levels inside and outside an organization.

• Demonstrated effectiveness meeting deadlines in a role requiring continual attention to detail in composing, typing, and proofing materials.

• Experience establishing organizational systems to improve efficiency and functioning in a changing environment.

• Demonstrated proficiency with Outlook, Teams, Microsoft Office, and PowerPoint is required. Previous experience MS SharePoint and OneNote preferred, but not required. Experience in learning and mastering new software applications.

• Demonstrated positive, collaborative approach to work, including a commitment to client service and problem solving.

*Must be able to legally work in the country where this position is located without visa sponsorship.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.