Temporary Administrative Associate I

Agency

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Job Classification Title

S-Administrative Support (S)

Position Number

60028385

Grade

TS

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

This is a Temporary Full-Time Position. There are no leave or retirement benefits offered.

This posting is for a Temporary Administrative Associate I position at the Division 9 Division Office. The main function of this position will be to examine, organize, scan and archive documents into the online NCDOT My Road File System. Provide clerical support to the Division Executive Assistant such as filing, recording meeting minutes, taking messages, preparation of municipal agreements, and all other general work as directed by the Division Engineer. This position will also serve as backup receptionist using multi-line phone system for several administrative offices. This involves answering and transferring calls, taking messages, answering questions, looking up information to assist callers, etc. Greeting internal and external customers, providing assistance and directions as needed. Receiving, preparing, sorting, and stamping incoming and outgoing mail. Other clerical duties may be assigned as needed.

Additional Expectations:
This is a temporary position meaning there are no vacation/sick leave benefits or retirement benefits. Must be able to work fulltime hours, Monday through Friday, 8:00am to 5:00pm. Must have the ability to perform repetitive type job functions. Must have the ability to sit at a computer for long periods reviewing documents. Ability to scan, save and file documents electronically and accurately. Strong organizational and deductive reasoning skills, accurate data entry, and attention to detail required. Must be able to answer a multi-line phone system. Skill in working with the public with courtesy and tact, utilizing customer service skills. Ability to deliver mail to the post office as needed. The selected applicant will be expected to safely and legally operate a motor vehicle.

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range: NC05 / $31,200 - $48,810

Management prefers applicants with the following:

• Customer service experience, including resolving customer issues
• Experience with Microsoft Office using programs such as Outlook, Word, and Excel
• Experience completing and/or maintaining records and reports
• Experience reviewing detailed documents and records for accuracy and completeness
• Experience with letter writing, using correct spelling, punctuation, and proofreading

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school or General Educational Development (GED) diploma; or an equivalent combination of education and experience.

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Amarah Davis

Email:

[email protected]