Temporary Business Administrator

Department: Capital Planning and Finance

Hourly Rate: $24.00 per hour

Hours per week: 40 hours per week. 

Additional Info for Applicants: This position may be eligible for health insurance and permanent placement in the future, based on business needs, performance, and organizational requirements. 

Health insurance eligibility requirements: https://www.usf.edu/hr/benefits/insurance/health.aspx 

Position Description:

The Temporary Business Administrator position provides construction accounting and reporting support through the administration of accounts payable, accounts receivable, budget setup and related transactions within Capital Planning and Finance.

Responsibilities:

• Manage the full accounts payable cycle from requisition requests to change orders, receipt of invoices to payment; including logging and reviewing invoices, matching to purchase orders, obtaining approval, and entering the invoices into the accounting system per service level agreement timelines. 
• Thoroughly review Requisition, Change Order/Additional Service Authorization requests and invoices for adherence to USF policies and appropriate documentation.  
• Submit new supplier requests. Communicate with departments and suppliers to obtain required documentation and approval.  
• Investigate and resolve issues associated with processing of purchase orders, change orders, and invoices working with departments and suppliers as needed. 
• Maintain spreadsheets tracking requisitions to purchase orders and invoice payments. 
• Resolve budget error issues with appropriate department contacts. 
• Process payment requests, reimbursement requests, and deposits as needed. 
• Track all required performance and payment bonds and notice to owners in accordance with capital program. 
• Performs other duties as assigned.

Minimum Qualifications:

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and two years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal related work experience; or six years fiscal related work experience.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications: 

Bachelor's degree in Business Administration, Accounting or Finance or related field. Experience with construction accounting. Familiar with financial systems such as Finance Mart, QuickBooks, SAP or other university applications.

Special Skills:

Thorough understanding of general accounting principles. Intermediate proficiency with a strong emphasis on Microsoft Excel. Adherence to tight deadlines and quick turnaround for accounting deliverables. Strong organizational skills and ability to develop and maintain an organized structure, ability to work collaboratively in a dynamic environment where adaptability is imperative. Accurate with strong attention to detail. Strong written and oral communication skills.