Temporary Events Associate

Department

Booth Advancement: Events

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Information

Job Summary:

The Temporary Events Associate provides administrative and programmatic support to the Chicago Booth Office of Advancement Events Team. This position is expected to last six months.

Responsibilities:

• Assist the Office of Advancement Events Team with short-term, long-term, and ad hoc projects.
• Support in-person, virtual, and hybrid events.
• Learn the online event registration system, Cvent.
• Assist in organizing event planning meetings including reserving space, updating and distributing meeting agendas, notes, and other materials.
• Support event logistics including ordering, packing, and shipping event supplies and printing materials such as nametags, briefings, and registration lists.
• Provide onsite assistance at events, as requested.
• Utilize Phoenix, the alumni database of record, to look up, track, and report on event related data.
• Create basic event briefings and event-related communications.
• Support the Events Team with invoices and vendor payments, expenses, and budget tracking.
• Provide pre-event in-office support.
• Other administrative duties as required.

Competencies:

• Outstanding verbal and written communications with an attention to grammar and spelling, and presentation skills.
• Excellent time management, organizational skills, attention to detail, basic math, and finance skills.
• Work independently, possess personal accountability, and a self-motivated disposition.
• Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
• Professional demeanor, including tact, discretion, and a customer service-oriented approach.

Additional Responsibilities

Education, Experience, or Certifications:

Education:

• Bachelor’s degree required.

Experience:

• A minimum of one year of event support and coordination experience preferred.

Technical Knowledge or Skills:

• High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Zoom, Box, and Google Suite (Drive, Sheets, Docs, and Forms) required.
• Proficiency working with event registration platform Cvent preferred.
• Familiarity with Salesforce preferred.

Working Conditions and Physical Requirements:

• This position is currently expected to work a minimum three days per week in the office.
• Some evening and weekend hours may be required, with advance notice.
   

Required Documents:

• Resume/CV
• Cover Letter

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Temporary Staff

Scheduled Weekly Hours

37.5

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Pay Frequency

Hourly

Pay Rate Type

Hourly

​
FLSA Status

Non-Exempt

​
Pay Range

$25.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.