Temporary Office Assistant Full Time

Description

Temporary School Office Assistant (65 days)

Classification: Classified Support

Job Knowledge & Skills

• Proficient in Alma student information system, including the following regular tasks: attendance, enrollment, classes, schedules, and reporting 
• Proficient in Google, including the following regular tasks: Mail, Calendar, Drive, Docs, Sheets, Forms, and Presentations
• Proficient in SchoolMint, including assisting parents and families, adding notes, running reports
• Expert steward of student services by building relationships with students and families
• Highly developed interpersonal communication skills
• Maintains confidentiality
• Expert knowledge of RPA health, inclement weather, and safety protocols 
• Knowledgeable in the Student Handbook
• Expert in RPA mission, culture, and values

Job Responsibilities

Primary contact person for staff, students, parents, visitors, substitutes, and community members:

• Greets and assists students, staff, and families with all needs
• Providing customer service to requests and questions in person, via phone, or email from staff, families, students, visitors, substitutes, and community members
• Processes student attendance in student-information-system including phone calls home and producing weekly reports for school Directors
• Processes the routing of mail, general email inquiries, and phone calls
• Manages all substitutes when they are on-site
• Maintains visitor and volunteer records (background checks, hours, ID badges)
• Conducts family tours 
• Disperses community information as outlined in communication protocols
• Triage and deescalate families or student behavior
• Support daily student meal services and annual benefit application process 
• Provides enrollment support to families

School Operations:

• Daily opening and closing of the school office 
• Managing, stocking, and cleaning of the staff workspaces 
• Ensures facility and office technology are presentable and functional (FMX)
• Creating coverage plans with substitutes is unavailable
• Supporting staff with basic technology questions and issues 
• Requests, organizes, and maintains accurate student files
• Processes external records requests
• Securely process student health records, IEPs, and 504 plans with school staff 
• Fulfills and processes internal and external student information requests
• Ordering and managing supplies for work room and classrooms 
• Manages student fee receivables and petty cash handling, including working with staff to obtain rosters and report on fee collection

Supporting the Building Director:

• Special projects, as requested by the school Director
• Campus-wide event coordination
• Complete daily essential job tasks in the absence of the school Nurse  
• Organizing school events such as field trips, class meetings, assemblies, music concerts, and testing
• Producing professional reports, memoranda, and other materials for communication, presentations, staff communication, parent newsletters, behavioral communication, and other documents
• Manages building calendar and makes daily operations plans, meetings, and events 
• Manages the Director’s calendars by setting meetings, prioritizing time, and triaging student, family, and staff needs 
• Organizing students and office technology needs, including Chromebooks, Chromebook carts, and repairs 
• Provide administrative support for creating and managing student schedules in Alma
• Provide administrative support in processing grades and report cards
• Reviewing systems for accuracy and improvement
• Occasionally work on duties outside regular business hours
• Attend continuing education in office management and school technology

Reports to: High School Director or Middle School Director

Collaborates with: Custodial Staff, Office Manager, Registrar & Reporting Specialist, IT Specialist 

Serves: School Staff, Students, Families, and Visitors 

Requirements

• Must be detail-oriented
• Must be flexible and friendly
• Must have excellent office tool skills - Google, Microsoft, Phones, Copiers
• Must be able to multitask in a busy school environment with lots of interruptions

Join our AWESOME High School Team! Looking for a temporary office wizard to help get us through the end and beginning of the school year. Full time position works Monday-Friday 7 to 3 May 12, 2025 to June 20, 2025 and August 4, 2025 through September 30, 2025. Get PAID for July, but work June, August, September!