Temporary Risk and Contracts Specialist

The Role 

We are seeking a Temporary Risk & Contract Specialist to provide administrative and operational support for the organization's contract management and risk processes. This role is responsible for assisting with contract preparation, review workflows, document management, data entry, tracking contract status, and ensuring required documentation is completed and maintained accurately. 

The ideal candidate is highly organized, detail-oriented, and customer-focused, with the ability to manage multiple priorities while supporting internal stakeholders and external partners. This individual will play an important role in maintaining contract records, coordinating approvals, facilitating communications, and helping ensure compliance with company policies and procedures. 

Success in this role requires strong administrative skills, attention to detail, sound judgment, and the ability to work effectively across departments to support efficient contract and risk management processes. 

Why You’ll Want to Join Capstone 

We support teaching and learning with amazing content that engages students, inspires teachers, and connects families and communities to move literacy forward. Capstone is a fast-paced growth company committed to cultivating a love of reading and learning. We know that Learning is for Everyone. 

For over 30 years, Capstone has been a national leader in K-5 educational content including digital products (PebbleGo, PebbleGo Next, PebbleGo Create, Capstone Interactive, Capstone Connect) and award-winning books. We combine a passion for helping foster a powerful love of reading and learning with the talent to create amazing content.? 

We are a mission-driven company that provides opportunities for professional learning and development and a culture of inclusion and belonging. 

Responsibilities 

Contract Administration & Reporting 

• Support contract management activities by preparing, reviewing, routing, and maintaining agreements within the contract management database. 
• Utilize the contract database to track contract status, facilitate review and approval workflows, and ensure accurate contract documentation and recordkeeping. 
• Conduct rights, permissions, and compliance research related to content, licensing, and contractual obligations. 
• Develop and maintain working knowledge of contract terms, conditions, and requirements applicable to content acquisition, licensing, and product development agreements. 
• Partner with Content and other internal teams to support the execution and administration of contract terms and obligations. 
• Maintain the integrity of contract and rights management data through quality control reviews, audits, and process improvements. 
• Assist with the creation, maintenance, and distribution of title reports and other department reporting on a weekly, monthly, and ad hoc basis. 
• Prepare and distribute recurring reports, metrics, and data summaries to support business operations and decision-making. 
• Respond to internal requests for contract, rights, and reporting information in a timely and professional manner. 
• Respond to internal requests for contract, rights, and reporting information in a timely and professional manner, including compliance research projects for large amounts of titles included in various sales deals 
• Support department initiatives and perform other duties as assigned. 

Education, Experience and Skills desired:? 

• 4-year degree in education, business, or related field  
• Previous experience in contract administration and negotiation, helpful; 1-3 years’ experience in business or education. 
• Proficient in Word and Excel, database experience a plus, and general computer proficiency needed.  
• Experienced verbal and written communication skills necessary for interaction with Capstone’s internal and external customers.  
• Self-starter who takes initiative, can work without supervision, and begin projects independently.  

Travel Requirements 

This position requires no travel.  

Inclusion & Belonging 

Capstone embraces equal opportunity and belonging for all employees and applicants. All candidate information will be kept private according to EEO guidelines. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].  

The pay range for this role takes into account the wide range of factors that are surrounding compensation including but not limited to: skill sets, experience and training, work location, and other business and organizational needs. A reasonable estimate of the base range for this position is $19.00-23.00/hourly.  

Pre-Employment Background Check Required 

Employment Authorization:  

At this time Capstone unfortunately cannot sponsor or take over sponsorship of an employment visa. To be considered for one of our roles, applicants must be authorized to work in the United States.