Temporary Scheduling & Operations Coordinator

Position Summary:

Talent Source is hiring a Temporary Scheduling & Operations Coordinator to support commercial property maintenance operations in San Diego, CA. This office-based, temporary position plays a critical role in coordinating service schedules, optimizing technician workflows, and supporting day-to-day operational efficiency during a leave-of-absence coverage period.

Key Responsibilities:

• Strategically schedule service jobs based on geographic efficiency and technician skill sets.

• Manage and maintain work orders in scheduling systems, ensuring accuracy and timeliness.

• Coordinate communication between field technicians, subcontractors, and internal teams.

• Support project management with work order accuracy, documentation, and cost tracking.

• Assist with procurement, reporting, and auditing related to operational workflows.

• Review electronic time sheets and reconcile job costs with worked hours.

• Notify accounting of completed work orders and support payroll-related processes.

• Maintain organized records of scheduling changes, cost codes, and operational documentation.

• Prepare and submit scheduling and operations reports as required.

Required Qualifications:

• Minimum of 3+ years of recent experience in a maintenance or construction-related industry.

• Strong understanding of scheduling, operations, and maintenance/construction workflows.

• Familiarity with San Diego geography or the ability to quickly learn the region.

• Exceptional organizational skills with strong attention to detail.

• Excellent communication skills with field personnel, subcontractors, and internal teams.

• Proven ability to manage multiple priorities in a fast-paced environment.

• Proficiency with MS Office Suite, Zoho, Sage, and Crystal Reports.

Preferred Qualifications:

• Experience with work order management systems.

• Basic understanding of project costing and administrative reporting.

Schedule, Duration & Compensation Details:

• Temporary position (approximately 12–24 weeks, duration not guaranteed).

• Monday – Friday, 40 hours per week.

• Office-based role in San Diego, CA.

• Pay range: $31.00 – $36.00 per hour.

About Talent Source: Talent Source is a trusted partner connecting hardworking individuals with high-demand roles across the construction, maritime, and professional sectors. Our team is committed to supporting a strong and diverse workforce, and we proudly encourage U.S. military veterans to apply.