Tenant Coordinator

Description

Company Overview 

Trademark Property Company is a full-service real estate firm specializing in mixed-use, retail, and community-focused developments. Headquartered in Fort Worth, Texas, we invest in, develop, and operate properties across the U.S. with a mission to create meaningful places that elevate communities and enrich lives. We are looking for a sophisticated tenant coordinator to join our team! 

The candidate should demonstrate a high-level understanding of retail shopping center development and operating environment, as well as the technical details of tenant construction work letters and the process of tenant interior design and construction. The candidate will oversee the construction process from start to finish and should possess strong organizational skills and the ability to handle multiple projects. 

Key responsibilities:

• Communicate with the Leasing Team and Property Management team in all areas that affect their projects/property.
• Review letters of intent (LOI) and leases for delivery terms, signage requirements and construction responsibilities.      Provide timely feedback to Leasing, Asset Management, Property Manager and      Ownership.
• Obtain budgetary pricing for tenant work that would be considered above Landlord’s standard delivery terms when      required.
• Inspect building shells/lease spaces to ensure that all the Landlord’s requirements for delivery are or will be      completed by the intended delivery date.
• Scope, bid, contract and oversee work to  be performed by Landlord above the standard delivery terms and ensure the      work is executed in a timely fashion after lease execution.
• Establish an understanding of the project  schedule and work with tenants to ensure they are ready to commence      construction at the time of building turnover and that their timeframes      track with the anticipated grand opening dates.
• Oversee the disbursement of building information, criteria and construction plan packages to tenants including collecting      and updating the information. 
• Review, track and approve tenant plans and signage drawings. 
• Ensure he required criteria are met prior to a tenant commencing construction i.e.      plan approvals, permits, contractor insurance, remittance of damage   deposit, etc. 
• Issue delivery letters and other required notices per the terms of the leases.
• Monitor tenant construction at specific milestones to ensure tenant meets their schedule/design intent and to ensure      that interface with the Landlord’s building systems is executed      properly. 
• Track receipt of notice of intent and lien filings insuring they are properly released prior to the disbursement of Tenant Improvement allowance funds.
• Receive, review and process Tenant Improvement   allowance paperwork per the lease agreement.
• Assist properties as needed with Cap Ex projects or construction questions related to cap ex.
• Work with Leasing Team/Property Management to create temporary spaces for short      term or pop-up deals. 
• Build and maintain relationship with property Ownership to create an open communication throughout all design and construction projections.
• Update Tenant  Design Criteria, as needed, to meet the new design standards. 
• Maintain budgets for all projects and track all commitments. Process invoices, department fees as agreements allow.
• Coordinate with property attorney on any legal matters that might arise (default of  LL contractor, delay in tenant timing, product warranty failure, etc.)
• Coordinate  with local government agencies on getting approvals of façade and center  signage changes that are a change to the approved design. This would include attending Design  Review Committees or permitting processes. 
• Coordinate with consultants on information that will be required by the City for approvals i.e. water letters, parking counts, etc.
• Travel and meet on-site, as needed with leasing team, ownership, and prospective   tenants. 
• Attend  regular training sessions for continuous improvement.

Requirements

• Bachelor’s degree with preference given  to either Engineering, Architecture, Construction Management, Design or Construction      Science Business degree. 
• Five (5) years or more of tenant coordination experience with a developer, project management firm or retailer.
• Familiarity  with general building and ADA codes.
• Ability to work under pressure and coordinate numerous activities.
• Strong  interpersonal, oral and written communications skills required.
• Candidate must be enthusiastic, creative, flexible and a have strong technical aptitude.
• Knowledge and experience with AutoCAD (Preferred), Procore (Preferred), Bluebeam or similar editing software.