Job Description

Job Title: Title Clerk/Accounting Clerk

Reports To: Controller

SUMMARY

Processes car deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons, and handles the legal transfer of documents for the Department of Motor Vehicles. Assists Office Manager with Daily tasks such as purchase orders, billing, general ledger posting.

ESSENTIAL DUTIES

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      • Include the following. Other duties may be assigned.
      
      
      
      
    
    
    
    
  
  
  
  

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        Processes all new and used vehicles for registration in the state in which they will be titled.
        
      
      
      • Prepares tax and title documents.
      
      
      • Submits all legal transfer work to the Department of Motor Vehicles.
      
      
      
      
    
    
    
    
  
  
  
  

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      • Verifies that funds have been collected and the correct lien holder paid off before processing title applications.
      
      
      • Checks for accuracy in the application and ensures that all information is complete.
      
      
      
      
    
    
    
    
  
  
  
  

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      • Prepares Certificates of Origin.
      
      
      • Maintains a system to verify out-of-state titles.
      
      
      
      
    
    
    
    
  
  
  
  

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        Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the controller at the end of month.
        
      
      
      • Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
      
      
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        Cross-trains others to handle title clerk daily responsibilities. Directs title runner in daily routines.
        
      
      
      • Maintains a professional appearance and a neat work area. Posting to General Ledger, Accruing Bills, Paying Bills Handle additional duties as required