Title & Funding Coordinator

Position Overview

The Title & Funding Coordinator plays a key role in ensuring smooth and compliant sales transactions within a fast-paced powersports dealership. This position is responsible for accurately processing title and registration documents for motorcycles, ATVs, UTVs, watercraft, and other powersports units, as well as preparing and submitting complete funding packets to lenders. The coordinator ensures all documents meet state requirements and lender guidelines to support timely funding and customer satisfaction.

Key Responsibilities

• Prepare, review, and process all title, registration, and lien documents for powersports units.


• Verify accuracy of customer information, VINs, unit details, and lienholder data.


• Compile, scan, and submit funding packets to banks and financial institutions for payment.


• Track funding status and follow up with lenders to resolve any issues or missing documents.


• Coordinate closely with the Finance & Insurance (F&I) department to ensure all deals are complete and compliant before submission.


• Maintain updated knowledge of state DMV regulations and lender requirements.


• Ensure timely title submission to state agencies and follow up on returned or corrected documents.


• Maintain organized digital and physical records of titles, contracts, and funding materials.


• Communicate with customers regarding title questions or necessary documentation.


• Assist with end-of-month paperwork reconciliation and reporting as needed.

Qualifications

• Experience in a Powersports, automotive, RV, or similar dealership preferred.


• Working knowledge of title, registration, and lien procedures.


• Experience submitting deals to financial institutions is a strong plus.


• High attention to detail with strong organizational and follow-up skills.


• Ability to manage tight deadlines in a high-volume dealership environment.


• Strong communication skills and professionalism when interacting with customers, lenders, and internal staff.


• Proficiency with dealership management systems (DMS) and standard office software.

Skills

• Understanding of state DMV and Lienholder requirements


• Document accuracy and compliance


• Time management and multitasking


• Effective communication (internal and external)


• Problem-solving and resolution of funding issues


• Ability to work independently and within a team

Work Environment

• Fast-paced dealership office setting


• Frequent collaboration with Sales, F&I, and management teams


• Time-sensitive tasks requiring high accuracy and strong organizational skills