Title Clerk

Summary

Handles the legal transfer of documents for the Department of Motor Vehicles. (Administrative/General)

Essential Duties

• Processes all new and used vehicles for registration in the state in which they will be titled.


• Prepares tax and title documents.


• Submits all legal transfer work to the Department of Motor Vehicles.


• Verifies that funds have been collected and the correct lienholder paid off before processing title applications.


• Checks for accuracy in the application and ensures that all information is complete.


• Prepares payoff checks for new vehicles and trade-ins.


• Bills out all dealer trades and prepares Certificates of Origin.


• Maintains a system to verify out-of-state titles.


• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.


• Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.


• Prepares stock cards for new and used vehicles.


• Posts vehicle sales and purchases.


• Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.


• Processes yearly renewal of dealer tags in conjunction with comptroller.


• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.


• Cross-trains others to handle title clerk daily responsibilities.


• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.


• Directs title runner in daily routines.


• Maintains a professional appearance and a neat work area.


• Other tasks as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Two to four years related experience and/or training; or equivalent combination of education and experience.

Language Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Benefits (Eligibility dependent upon employment status)

Medical Dental Vision PTO 401k FSA/ HSA Basic Life Insurance Long Term Disability Legal Insurance Employee Assistance Program Onsite Fit Factories Employee Clinics